SkyRun BD

Joseph Bowens · Director of BD · Saturday, Apr 25
🟡 YELLOW ✅ 19 pending 📋 Apr 25, 9:22 AM 🔥 1 active ⏱ 7 tasks
🔄 Last synced 9:22 AM · brief 🟢 0m ago · graph 🟢 5m ago · approvals 🟢 11m ago · health 🟢 11m ago
✅ Approvals— 19 pending across 4 channels🟢 11m ago

✉️ Direct drafts14

RED

⛔ DISCARD DRAFTS: Rachel vetoed Waterside B305 inquiry — DO NOT SEND

Rachel replied 'This is a NO.' (1:36pm MDT) to the Waterside/Audra thread. The previous live-ea run drafted two emails: (1) ack to Mandy/Rachel, (2) warm intro to Audra at coppanova@msn.com. BOTH are now wrong — DO NOT send either. Delete the Gmail drafts for this thread before they go out by accident.

Open →
YELLOW

FYI: Rachel updated Weber walkthrough — Mon Apr 27, 9am–10am MDT

Rachel Scott sent an updated calendar invite for 'Meet 103 Reserve Way Stephen Weber' on Monday Apr 27, 2026 at 9am-10am MDT. Stephen Weber is an active prospect (103 Reserve Way property). No reply needed to Rachel — this is a calendar notification forwarded to Joseph. Monday 9am-10am slot is now locked in.

Open →
YELLOW

ACTION: Rachel's answers on Hadank — insurance, triple sheeting, agreement timing

Rachel replied to Joseph's Hadank follow-up at 16:42 UTC with 3 key items: 1. AGREEMENT: 'Once we have a timeline we can have him sign the agreement with an estimated start date.' Wait for Andy's reno timeline before sending. 2. INSURANCE: Andy handles it himself. Recommend: Proper Insurance (good STR policies) OR Kirk Neibauer at State Farm. 3. TRIPLE SHEETING: No official portfolio rollout date, but new onboardings start with triple sheeting from day 1. Andy's property WILL get it — safe to tell him so. No draft created (substantive Rachel message — Joseph handles personally). Review and fold into next Andy communication.

Open →
INFO

INFO: Email bounce — mbalazs@macktrucks.com (SmartLead cold outreach)

Joseph's cold outreach to mbalazs@macktrucks.com bounced with 'Address not found'. This email is invalid and should be removed from SmartLead / flagged in SoT + HubSpot. Subject: 'Quick question about your Grand County property'

Open →
INFO

INFO: Rachel shared 'Winter Park Homeowners' spreadsheet with you

Rachel Scott shared a Google Sheets spreadsheet titled 'Winter Park Homeowners' at 3:50am UTC. Could be walkthrough prep for today's 4pm Hadank meeting at Snowblaze B-32, or a new prospecting list she's building. Worth opening before the walkthrough today.

Open →
INFO

INFO: Email bounce — lbrenner@centurylink.com (SmartLead cold outreach)

Joseph's cold outreach to lbrenner@centurylink.com ('Hi Larry') bounced at 9:50am MDT with '550 5.1 Address not found'. Email address is invalid — needs removal from SmartLead campaign and flag in SoT/HubSpot.

Open →
INFO

INFO: Email bounce — lauren.widman@siegfried.com (SmartLead cold outreach)

Joseph's cold outreach to lauren.widman@siegfried.com ('Hi Lauren') bounced at 9:30am MDT with '550 Address not found'. Email address is invalid — needs removal from SmartLead campaign and flag in SoT/HubSpot.

Open →
INFO

INFO: Email bounce — qmarquardt@alpinelumber.com (SmartLead cold outreach)

Joseph's cold outreach to qmarquardt@alpinelumber.com (Quinn Marquardt) bounced at 10:44am MDT with '550 5.1.1 address not found'. Hard bounce — email is invalid. Needs removal from SmartLead campaign and email marked invalid in SoT and HubSpot for MARQUARDT QUINN & JULIE.

Open →
INFO

INFO: Email bounce — resh@eshsgrocery.com (SmartLead cold outreach)

Joseph's cold outreach to resh@eshsgrocery.com (Reuben Esh) bounced at 10:45am MDT with address not found. Hard bounce — email is invalid. Needs removal from SmartLead campaign and email marked invalid in SoT and HubSpot for ESH, REUBEN & MARTHA.

Open →
INFO

INFO: Email bounce — twebb@kslaw.com (SmartLead cold outreach)

Joseph's cold outreach to twebb@kslaw.com ('Hi Tristan') bounced at 2:03pm MDT with '550 5.4.1 Recipient address rejected: Access denied'. The kslaw.com mail server (King & Spalding law firm) rejected the message — could be a blocked domain or invalid mailbox. Needs removal from SmartLead campaign and email marked invalid in SoT and HubSpot for this lead.

Open →
INFO

FYI: Delivery Delay — mzavadil@cmcpediatrics.com (SmartLead)

Gmail mailer-daemon reported a temporary delivery delay for Joseph's outbound email to mzavadil@cmcpediatrics.com (Gregory Zavadil — Grand County property prospect). Gmail will retry for 46 more hours as of 3:10pm MDT Apr 23. If it bounces permanently, that email needs to be invalidated in SmartLead to avoid damaging sender reputation.

Open →
INFO

FYI: Rachel confirms DocuSign ready for first agreement

Rachel replied to 'Documents' thread at 16:43 UTC: 'We do have a docusign account when we are ready for the 1st one I will get you access.' Practical note — when Joseph is ready to send the management agreement for signing (e.g. Andy Hadank), Rachel will grant DocuSign access. No action needed now.

Open →
INFO

FYI: Delivery Delay — roger@rogerchivukula.com (SkyRun cold outreach)

Gmail reported a temporary delivery delay for Joseph's cold outreach to roger@rogerchivukula.com ('Quick question about your Grand County property'). Gmail will retry for 45 more hours as of 5:50pm UTC Apr 24. If it bounces permanently, email needs invalidation in SmartLead/SoT/HubSpot.

Open →
INFO

FYI: Rachel flagged your Sangma extension is picking up customer service calls

Rachel emailed Lindsey + Joseph at 1:28pm MDT: 'Joseph is getting calls to his Sangma extension that seem to be getting answered. Can we confirm he is not in the list to ring with a customer service call.' Lindsey is handling the fix — no reply needed from Joseph, but may want to follow up with Lindsey to confirm it's resolved.

Open →

📧 SmartLead1

YELLOW

3 drafted SmartLead campaigns awaiting launch decision

211 leads queued across SWITCH (81), HOT+WARM (96), NURTURE+LOW (34). All in DRAFTED state. Rachel's final sign-off pending before activation.

Open →

📬 Postcards1

INFO

New postcard batch ready: 4 new targets (1 HOT, 2 WARM, 1 NURTURE)

Scout run 2026-04-25 added 4 new postcard targets from Sojourn at Idlewild (R313384/R313385/R313391/R313402 — all on Wheeler Rd, Winter Park). Total postcard list now 790. Review workbook and email Jasmine with mailing list when ready.

Open →

🤝 Realtor intros3

YELLOW 46d pending

Leah Bishop intro email pending from Rachel

High-end realtor, $1M+ listings. Strategy: offer rental projections for her current listings. Intro from Rachel not yet received — status unknown.

Open →
YELLOW 46d pending

Megan Waymeyer intro email pending from Rachel

Rachel's personal friend. Currently sends prospects a list of 10 PMs. Goal: win her over for exclusive SkyRun recommendation.

Open →
YELLOW 46d pending

Katie Fox intro email pending from Rachel

Grand Lake realtor. Recently pitched lukewarm property; warm relationship via Rachel. Formerly Middle Park.

Open →
📋 Morning Brief— Apr 25, 9:22 AM🟢 0m ago

Good morning, Joseph — 2026-04-25

🫀 Systems status — YELLOW

  • 🟡 daily-beenverified-enrichment — last ran 0.3h ago, partial — BV subscription exhausted Day 9. Subscription upgraded to Standard $89.99/mo per receipt 2026-04-25 — should buy quota headroom after May 1 reset.
  • 🟡 daily-data-quality-check — last ran 0.3h ago, partial — YELLOW (5 missing-from-HS, 23.4% SL bounce, 0 current-owner leaks)
  • 🟡 grand-county-property-scout — last ran 0.1h ago, partial — 4 new Wheeler Rd leads pushed; hot_tub_ HS field flag
  • 🟡 nightly-consolidation — last ran 16.7h ago, ok per heartbeat
  • 🟢 transcript-scan — 21st pass clean
  • 🟢 gmail-deep-scan — most recent run 15:05Z, 0 inbound insights
  • 🟢 historical-gmail-backfill — COMPLETE

📅 Meetings in the next 24h

_No external meetings on the calendar._ It's Saturday — next external touchpoints are Mon Apr 27 9am (Stephen Weber prospect walkthrough at 103 Reserve Way w/ Rachel) and Tue Apr 29 (Jasmine SPMS Office Hours).

Today's 3 priorities

  1. Send the 3 Hadank carryover items. (a) Contractor contact list from your Grand Lake / Granby network (Andy needs quotes — trades fill up fast), (b) management agreement template (pull it; share so he sees it before sign-day), (c) insurance recs — Proper Insurance (STR-specialized) and Kirk Neibauer at State Farm. Rachel has confirmed agreement signs once Andy has reno timeline; DocuSign access ready when you are.
  2. Send Invoice #006 — $2,263.89 due May 1 (6 days). PDF was generated; Gmail draft exists; just attach + send. Use Arc_Invoice_2026_001 template workflow.
  3. R313391 / 38 Wheeler Rd outreach prep — today's HOT scout lead (Vidal, $1.595M, OOS Puerto Rico, recent 3/31 buy). High Sojourn-at-Idlewild fit; once BV hits May 1 quota reset and surfaces email/phone, this is a good first-touch candidate. Until then, postcard target only.

Inbox signals from yesterday

  • Signed contracts: 0
  • Prospect replies needing response: 0 (Chris Hart already closed Apr 23)
  • Realtor correspondence: 0 — Leah Bishop / Megan Waymeyer / Katie Fox intros from Rachel Day 46 pending; nothing observed in Apr 24-25 Gmail.
  • Internal team: 4 from Rachel — (1) Hadank insurance + agreement reply, (2) DocuSign confirmed, (3) Glenda/Myron Duncan (declined as not STR fit; long-term recommendation), (4) Sangma extension routing question to Lindsay.
  • Delivery issues: 1 Apr 24 (roger@rogerchivukula.com — temporary, not hard bounce); 1 Apr 25 (Gregory Zavadil — 3rd repeated delay since Apr 22, monitor for hard bounce ~19h).

Overnight movement

  • Scout: +4 leads pushed (Wheeler Rd / Sojourn at Idlewild). SoT 809 → 813. R313513 ownership change flagged (WINTERS → ALPINE BEE LLC).
  • Knowledge graph: +3 meetings, +2 new people (Glenda, Kirk Neibauer), April Dittmer promoted, +13 relationships, recency enriched on all 27 people.
  • Memory: STR engine + Hadank deal + transcript pipeline + Rachel in-flight + skill flags all updated.
  • DQ live audit (14:58Z): 0 current-owner leaks across all 3 SmartLead campaigns.

Active deals

  • Hadank / Snowblaze B-32 — post_walkthrough_pending_agreement. Last touch 2026-04-24 (Rachel reply). 1 day since touch. 3 Joseph carryover items open (contractor list, agreement template, insurance recs). Agreement signs once Andy has reno timeline.

💰 Pipeline forecast (SoT-derived seed)

Window Expected commission Note
Next 30 days $28,338 rolling-window estimate
Next 90 days $56,676 rolling-window estimate
Full pipeline (all open) $94,460 813 leads × tier close-rates × $1K avg

Tier breakdown: HOT 136 @ 20% = $27,200 · WARM 181 @ 10% = $18,100 · NURTURE 177 @ 5% = $8,850 · LOW 58 @ 2% = $1,160 · SWITCH 261 @ 15% = $39,150

_Note: yesterday's snapshot used a partial HS query ($6,060 full) — this is a baseline reset against the full SoT. Real close-rate calibration starts after first 20 closures._

📈 Revenue pulse (yesterday)

  • Track: _Data not available — no Track session attached to this run._
  • KeyData 7d trend: _Data not available — no KeyData session attached this run._
  • Your portfolio vs comps: _Data not available._

🕸 Relationships

  • Top 5 most-connected: Joseph (26), Rachel (18), Andy Hadank (11), Mandy (6), Mike Marach (4).
  • Dormant but valuable (warming/dormant + ≥2 connections): Mandy Cumming (last seen 2026-03-09 — 47d) and Brooke (last seen 2026-03-09 — 47d). Worth a check-in this week.
  • No stale active deals flagged.
  • New entities today: April Dittmer (promoted from pending), Glenda (front-desk inquiry triage), Kirk Neibauer (State Farm insurance — recommended carrier).

Open loops worth noting

  • Realtor intros (Leah / Megan / Katie) — Day 46 pending from Rachel. Nothing in inbox. Worth re-asking at next 1:1.
  • Sangma extension routing — Rachel asked Lindsay to confirm Joseph isn't in the CS ring group; Lindsay handling.
  • Triple-sheeting Nov 1 verbal commit — risk: Rachel can't confirm cross-portfolio rollout date. Be ready to soft-walk-back with Andy if it slips.
  • Adam handoffs — Joseph owes Adam: pitch deck, market analysis, login requests post-phase-1.

Flags

  • BV subscription Day 9 (upgraded to Standard $89.99/mo; reset ~May 1).
  • Invoice #006 unsent — 6 days to due date.
  • R310983 HS beds = 4 (should be 3 — DQ remediation).
  • R313513 ownership change — needs SoS lookup + SoT tier reflag.
  • 3 new skill flagshot_tub_ HS field 400, tax area 202 mapping, Gemini sender domain change.

— consolidated at 9:09 AM MDT, informed by 2 gmail scans today (15:00Z + 15:05Z)

🔥 Active Deals— 1 open

Active deals

Hadank / Snowblaze B-32 switch

post_walkthrough_pending_agreement
35% verbal
Lead ID
R194580
Last touch
2026-04-24
Next action
Send Andy contractor contact list (Grand Lake/Granby network); pull mgmt agreement template; share Proper Insurance + Kirk Neibauer (State Farm) recommendations.

Recent meetings

  • 2026-04-24 Joseph / Adam — Sales Catch Up (HubSpot pipeline alignment + Brain productization $3K/mo)
  • 2026-04-24 Discuss Marketing (Winter Park) — Jasmine + Rachel + April + Joseph (business cards, promos, calendar links)
  • 2026-04-24 Andy Hadank / Snowblaze B-32 — post-walkthrough internal followup (Joseph↔Rachel email thread)
  • 2026-04-23 Hadank Snowblaze B-32 Property Walkthrough — COMPLETED
  • 2026-04-23 Joseph/Mike 1:1 Coaching Follow-up (Otter summary)
  • 2026-04-23 Mike Marach — First Weekly Thursday Training (30-second commercial + scoreboard)
  • 2026-04-22 Andy Hadank Walkthrough CONFIRMED — Thursday April 23 4pm Snowblaze B-32
  • 2026-04-21 Andy Hadank Thread Continuation — Walkthrough Scheduling + Tom Cummings Referral
  • 2026-04-20 Andy Hadank — Apr 20 follow-up email (walkthrough rescheduling)
  • 2026-04-15 Andy Hadank / Snowblaze B-32 prospect call

Graph summary

People
27
Properties
4
Systems
17
Campaigns
3
Relationships
89
Last consolidated
2026-04-25T15:16:57.328100+00:00
Scope
Grand County, CO only. Vermont on hold pending possible sale of that book of business.
🕸 Relationships— 27 people in graph🟢 5m ago

Who's hot, who's dormant, who to re-engage. Refreshed nightly by consolidation Section I.

🔗 Most connected people

Joseph Bowens
Director of Business Development
26 connections last seen 2026-04-24
Rachel Scott
GM / Owner
18 connections last seen 2026-04-27
Andy Hadank
Property owner / Prospect
11 connections last seen 2026-04-23
Mandy Cumming
GM / Operations, SkyRun Grand County
6 connections last seen 2026-03-09
Mike Marach
Sandler Sales Coach
4 connections last seen 2026-04-23

🕸 Stale relationships (90d+)

Mandy Cumming
GM / Operations, SkyRun Grand County
6 connections last seen 2026-03-09
Brooke
Operations Support / Onboarding
2 connections last seen 2026-03-09
🫀 System Health— 🟡 YELLOW🟢 11m ago

Heartbeat status of all scheduled tasks over the last 48h. RED = missed run or error. YELLOW = partial success or warnings.

🟡 Overall: YELLOW

🟡 daily-beenverified-enrichment 26m ago Partial success
🟡 daily-data-quality-check 26m ago Partial success
🟢 transcript-scan 26m ago 21st pass — 0 new transcripts. Local clean. Gmail vendors all 0. Total still 42 files / 650K chars.
🟢 gmail-deep-scan 20m ago Scanned 3 outgoing internal messages; no inbound mail since 15:00 run. 0 attachments, 0 insights, 0
🟡 grand-county-property-scout 19m ago Partial success
🟡 nightly-consolidation 16.9h ago 3 warning(s)
🟡 historical-gmail-backfill 1.1d ago 3 warning(s)
⏱ Scheduled Tasks— 7 running

The full ambient fleet — runs in the background whether you're here or not.

daily-beenverified-enrichment

6am daily
0 6 * * *

BV contact enrichment — 20 leads/day (blocked at credit cap, soft-fails)

daily-data-quality-check

7am daily
0 7 * * *

SoT ↔ HubSpot ↔ SmartLead reconciliation

transcript-scan

8am/12pm/4pm daily
0 8,12,16 * * *

Gmail + local sweep for new SkyRun transcripts

gmail-deep-scan

9am/1pm/5pm/10pm daily
0 9,13,17,22 * * *

Categorize inbox, download attachments, surface insights

grand-county-property-scout

Mondays 6am
0 6 * * 1

Weekly STR property discovery + enrichment + push

nightly-consolidation

11pm daily
0 23 * * *

Roll up day → upsert graph → write morning brief + refresh PWA

historical-gmail-backfill

3am daily (one-time, self-disabling)
0 3 * * *

Backfill entire Gmail archive — ~250 msgs/run, resumable

💰 Subscription & Usage— ~$10/mo net

What this system costs to run and where usage sits against free-tier caps.

Net-new monthly cost

Cloudflare Registrar (josephbowens.com)
$0.76/mo ($9.15/yr)
Cloudflare Pages / KV / Functions / Access
$0 (free tier, well under caps)
ntfy.sh push
$0 (free, unlimited personal use)
TOTAL net-new
~$0.76/mo = $9.15/yr

Existing BD-adjacent subscriptions

BeenVerified Starter
$9.99/mo — 🔴 currently exhausted (upgrade path: Premium $89.99/mo)
Claude Code
pre-existing Joseph subscription
SmartLead
pre-existing SkyRun subscription
HubSpot
pre-existing SkyRun corporate tier (CRM only — sequences decommissioned)

Free-tier headroom

Cloudflare Pages builds
~60/mo of 500/mo allowed
Cloudflare KV ops/day
~200/day of 100,000/day allowed
Cloudflare Access users
1 of 50 allowed
ntfy.sh
No limit hit (informal ~100/day/topic)

Full breakdown: see reference_subscription_costs.md

📁 Consolidation Reports— 4 archived

Nightly archive. Each captures graph diffs, memory changes, inbox signals, active deal status, and flags.

🧠 Project Memory— 66 files

The facts that every Claude session starts with. Organized by type.

User (4)

Feedback (11)

Project (15)

Reference (36)