SkyRun BD

Joseph Bowens · Director of BD · Tuesday, Apr 28
🔴 RED ✅ 20 pending 📋 Apr 27, 11:05 PM 🔥 2 active ⏱ 7 tasks
🔄 Last synced 10:07 AM · brief 🟡 11.0h ago · graph 🟢 1.7h ago · approvals 🟢 0m ago · health 🟢 12m ago
✅ Approvals— 20 pending across 1 channels🟢 0m ago

✉️ Direct drafts20

RED

Draft: Andy Hadank — brief close-out ack (May 7 next touch)

Andy replied at 19:07 MDT to Joseph's walkthrough-followup email: 'Sounds great and really appreciate your thorough notes... Looking forward to connecting toward the beginning of May. Take care and all the best to you with your personal situation.' Drafted brief warm acknowledgment confirming the May 7 next-touch with the three open items in hand (contractors, agreement template, insurance). Kept short — Andy's note was a closer, not a question. Joseph: review/send or skip if you'd rather leave it.

Open →
RED

Draft: Weber-to-Rachel v2 — re-anchored to Lakota, single big number $92K

Re-drafted internal Rachel-prep email per her 'numbers low / one estimate / Dreamcatcher comp' coaching. New big number: $92K gross / $64,400 net stabilized. Re-anchored to Lakota 3BR aggregate ($80,770) instead of Antler 103 alone. Single estimate, no Year 1 / Year 2 split. Asks Rachel for final read before sending to Stephen.

Open →
RED

Draft: Stephen Weber prospect-facing — single big number $92K (HOLD until Rachel approves)

Prospect-facing email to weberst@gmail.com. Leads with $92K gross / $64,400 net stabilized. Anchored to Lakota 3BR (mentions Dreamcatcher by name). Proposes 20-min call week of May 12 (after Stephen's 5/2 trip). DO NOT SEND until Rachel's read on the v2 prep email. Note: I created an earlier bad draft to scaganp@gmail.com — DELETE that one (wrong email). The valid draft is to weberst@gmail.com (HS-confirmed).

Open →
RED

Draft: Devine-to-Rachel v2 — collapsed to one big number per property, P3 bumped to $185K

Re-drafted internal Rachel-prep per her 'one big number, not three' coaching. Per-property stabilized numbers: P1 $82K/$57.4K, P2 $118K/$82.6K, P3 $185K/$129.5K (bumped from $175K). Sauna dropped from $ modeling, kept as perk callout. Asks Rachel for final read on the prospect-facing email before sending to Ryan + Kim.

Open →
RED

Draft: Ryan + Kim Devine prospect-facing — 3-property comparison, single big number per (HOLD until Rachel approves)

Prospect-facing email to rdevine@vizance.com cc kdevinehomes@gmail.com. Each of 3 Granby Ranch properties shown with single stabilized big number: P1 $82K/$57.4K, P2 $118K/$82.6K, P3 $185K/$129.5K. Identifies P3 as rental winner. Sauna mentioned as perk-not-revenue. DO NOT SEND until Rachel signs off on the prep email.

Open →
YELLOW

Investigate: BV silent-fail today (0 leads processed, budget unconsumed)

Hygiene watchdog detected daily-beenverified-enrichment ran but processed 0 leads while monthly budget was not consumed; chrome_bridge reported OK. Action 'investigate' is not auto-dispatchable — surfacing for manual review. fix_queue item detected 2026-04-27T17:25:45Z.

Open →
YELLOW

Needs-review: Rachel feedback on Devine projection — 'one big number, not three'

Rachel replied at 19:06 MDT to Joseph's Devine/Granby Ranch projection email: 'I think these numbers look pretty good but again I don't like to give three numbers let's give the nice big one right off the bat and then we tell them it takes some time to get there'. Substantive coaching feedback on Joseph's pricing-narrative approach. Action: rework the Devine projection to lead with the stabilized (big) number, then narrate the ramp. Don't auto-draft a Rachel reply per rules — Joseph handles personally + reworks the Devine response.

Open →
YELLOW

Needs-review: Rachel feedback on Weber prep — 'numbers low, one estimate only, comp Dreamcatcher'

Rachel replied at 19:05 MDT to Joseph's Weber prep email: 'I think the numbers are quite low. I never give multiple years. I only give one estimate. And I think you should look at Dreamcatcher As a comp.' Three coaching points: (1) bump the numbers, (2) ditch the multi-year format — single estimate only, (3) Dreamcatcher is the comp she wants. Action before sending Weber projection (must go before 5/2): re-anchor to Dreamcatcher comp via Track + KeyData, single stabilized number, push higher than the Antler-103 anchor. Don't auto-draft — Joseph reworks projection + responds personally.

Open →
INFO

DONE: Weber + Devine deliverables rebuilt — one-big-number format

All 5 files rebuilt. Weber: $92K/$64.4K stabilized. Devine P1: $82K/$57.4K. P2: $118K/$82.6K. P3: $185K/$129.5K. Backups preserved as .bak_pre_2026-04-27_one-big-number. Weber XLSX has 5 sheets (Cover/Stabilized/Comparables/Methodology/Sources). Devine XLSX has 8 sheets. Weber PDF + PPTX + Devine PDF all rebuilt with hero big number on page/slide 1. Levers exposed as yellow editable cells on Stabilized sheets.

Open →
INFO

Draft to Adam: 9 quick decisions for the conference deck — need answers by Thursday

Joseph drafted a structured ask to Adam for 9 small decisions needed before locking the conference pitch deck and capturing screenshots Friday May 1. 5 deck decisions (slide 7 pipeline screenshot source, slide 12 competitive positioning specificity, stage attribution, slide 13 governance specificity, slide 15 contact info), 4 dashboard decisions (pipeline stages, multi-market filter, forecast slide format, voice-calibrated draft caption). Asks for one-word bullets back by EOD Thursday Apr 30.

Open →
📋 Morning Brief— Apr 27, 11:05 PM🟡 11.0h ago

Good morning, Joseph — 2026-04-28

🫀 Systems status — 🔴 RED

  • 🔴 Chrome 'Allow JavaScript from Apple Events' toggle is OFF — this is the upstream blocker. It killed scout, blocks BV re-auth automation, blocks transcript-scan Phase 2, blocks DQ-live HS check. Toggle is session-scoped — when Chrome restarts, it resets. Path: View → Developer → Allow JavaScript from Apple Events. Until this flips on, every Chrome-bridge-dependent task degrades.
  • 🔴 daily-beenverified-enrichment — BV auth expired (login screen at /login). 41-lead retry queue blocked. Re-auth requires you to manually log in to BeenVerified once Chrome JS toggle is back on.
  • 🔴 grand-county-property-scout — Tonight's 00:45Z run errored on Chrome JS toggle. Yesterday's 16:38Z run did succeed (drained 20 leads from the 21-candidate Redfin queue), so the engine is healthy — this is a config issue, not code.
  • 🟡 transcript-scan — Phase 2 SKIPPED (same Chrome JS toggle issue). Phase 1 clean.
  • 🟢 daily-data-quality-check — 833 SoT leads, 0 dup/score/tier/formula errors; HS+SmartLead checks inherited from 4/27 (SoT byte-identical)
  • 🟢 gmail-deep-scan — last 04:02Z run quiet (110-min window, 0 new insights, 6 already-tracked drafts)
  • 🟢 live-ea — major retool 02:48Z (see Overnight movement)
  • 🟢 nightly-consolidation — this run (incremental refresh on top of 02:10Z full pass)
  • 🟢 historical-gmail-backfill — completed (no further runs expected)

📅 Meetings in the next 24h

11:30 AM MDT — BD Meeting w/ Rachel (weekly 1:1) [internal]

  • Context: Standing Tuesday 1:1. Heavy week — Hadank followup just sent, Weber walkthrough done + projection in flight, 3 new inbound leads to triage.
  • Unresolved from prior 1:1s: mgmt agreement template for Hadank (Joseph promised "this week"); business-card print order; Mike Marach training sign-off; postcard cadence decision.
  • Push for today: (1) Walk Rachel through Weber projection draft before Steven send (Rachel said "I would love to see them"). (2) Show Devine 3-property projection plan + ask which she wants to see first. (3) Confirm Tom Cummings outreach approach (cold or via Andy?). (4) Mgmt agreement template — does she have a starting point or should Joseph draft from existing v5.1?
  • Avoid: Vermont references. Don't re-litigate Tim Beegle veto (closed).
  • Commission at stake: N/A (internal).

_(Pole Creek / Kina + Danny call originally on the 28th has been moved to Wed 4/29 9am — see tomorrow's brief for that prep.)_

Today's 3 priorities

  1. 🔴 Flip the Chrome JS-AppleEvents toggle ON, then re-auth BeenVerified. One menu click in Chrome (View → Developer → Allow JavaScript from Apple Events), then a one-time interactive BV login. Until this is done, scout, BV, transcript-scan Phase 2, and the DQ-live HS check all stay degraded. Single highest-leverage unblock of the day.
  2. 🟡 Get Weber projection in front of Rachel for review, then to Steven before Friday 5/2. Live-ea rebuilt the deliverable last night ($60.8K → $92K stabilized via Lakota/Dreamcatcher re-anchor) and queued 4 drafts. ⚠️ Delete stale draft r-5958896210494016932 before sending — it's addressed to wrong email scaganp@gmail.com. Valid draft goes to weberst@gmail.com. Show Rachel before Steven send (her "share-before-send" expectation).
  3. 🟡 Send Hadank the mgmt agreement template + Grand Lake/Granby contractor names — Joseph committed both in the 4/27 followup email ("this week" / "next day or two"). Quiet-week miss here erodes trust on the most-advanced active deal.

Inbox signals from yesterday

  • Signed contracts: 0
  • Prospect replies needing response: 1 RED — Jamie Kendall (CREA LLC, jkendall@creallc.com) replied with 4 questions about lease/fees/3BR rates/STR licensing. Reply already drafted (direct-drafts-20260427-kendall-crea) — just needs review + send.
  • New inbound leads: 3 — Chris Hart (308 Balsam Granby, discovery call DONE 4/27), Ryan Devine (3 Granby Ranch options, projections pending), Tim Beegle (Rachel said NO — declined).
  • Realtor correspondence: 0
  • Internal team: 4 from Rachel — Pole Creek scheduled then rescheduled (Tue→Wed), Beegle veto, Devine projection directive ("share with me before sending"). Joseph already acknowledged each.
  • Delivery issues: 0 new bounces (SmartLead Email 3 sent 15:00Z; refresh after 24h)
  • Vendor: Home & Life Magazine quarter/half/full-page pricing waiting on Joseph's size choice ($400/$700/$1200)

Overnight movement

  • Live-ea retool 02:48Z — Rachel's "one-big-number" coaching applied across Weber + Devine. Weber stabilized $60.8K → $92K (Lakota/Dreamcatcher re-anchor). Devine P3 $175K → $185K. 5 deliverables rebuilt (Weber xlsx/pdf/pptx + Devine xlsx/pdf). 4 new email drafts queued. skyrun-builder skill patched with new anchoring methodology.
  • ⚠️ 1 stale Weber draft to deleter-5958896210494016932 is to wrong email scaganp@gmail.com. Valid draft to weberst@gmail.com is the keeper.
  • Dismiss queue reconciled — 5 PWA items pruned (4 dismissed drafts + 1 dismissed postcard batch)
  • Knowledge graph: +4 people, +7 relationships, recency enrichment on all 33 people; Pole Creek meeting moved 4/28→4/29
  • DNC freshness: 5 days old (within 45-day SLA); 0 leaks across all pending outbound channels

Active deals

  • Hadank / Snowblaze B-32post_walkthrough_pending_agreement — followup email sent 4/27; mgmt agreement + GL/Granby contractor names still owed; checkpoint May 7
  • Weber / 103 Reserve Wayprojection_pending — projection deliverable rebuilt with hot tub correction; Joseph owes Rachel-review then Steven-send before 5/2
  • Devine / Granby Ranch (3 props)projection_pending_rachel_review — NEW; build 3 projections, share with Rachel
  • Kendall / CREA LLCreply_drafted_pending_send — NEW; review + send draft
  • Chris Hart / 308 Balsamdiscovery_complete — NEW; send written info per his request

💰 Pipeline forecast

(Carried forward from 4/27 post-scout snapshot — no closes overnight; HS query skipped this run because Chrome bridge JS execution was disabled.)

Window Expected commission Δ vs last week
Next 30 days $28,752
Next 90 days $57,504
Full pipeline (all open) $95,840

Tier breakdown: HOT 138@20%, WARM 187@10%, NURTURE 185@5%, LOW 62@2%, SWITCH 261@15%

📈 Revenue pulse (yesterday)

  • Track: _Data not available — this run skipped Track scrape (Chrome bridge JS execution disabled)._
  • KeyData 7d trend: _Data not available — same constraint._
  • Your portfolio vs comps: _Skipped this run._

🕸 Relationships

  • Top connected: Joseph (31), Rachel (19), Andy Hadank (9), Stephen Weber (5), Adam Fleckles (3)
  • All 33 graph people are active (last_seen within 30d) — engagement density is healthy
  • No stale_active_deal flags

Open loops worth noting

  • Mgmt agreement template for Hadank — Joseph promised "this week" in the 4/27 email
  • Tom Cummings outreach — Joseph committed "this week" in the same email (Andy's neighbor / local PM company referral)
  • Business-card print order — Jasmine has the template; Rachel hasn't placed yet (Joseph reminder sent 4/25)
  • Mike Marach training sign-off — Rachel still wants to formally approve before paying; first weekly training already happened 4/23

Trash audit flag

  • ⚠️ Joseph's Re: Learning More outbound to chris1006hart@gmail.com (4/27 17:26Z) is in Gmail Trash. Discovery call DID happen so engagement is intact, but check the Sent folder for the actual delivered version vs the trashed draft.

Flags

  • 🔴 Chrome JS-AppleEvents toggle OFF — upstream blocker (priority #1)
  • 🔴 BeenVerified auth expired — needs interactive re-login after Chrome toggle is flipped
  • 🟡 Hadank mgmt agreement template still owed (this week)
  • 🟡 Weber projection deadline 5/2 (Rachel review first; stale draft needs delete)
  • 🟡 Chris Hart written info promised in discovery call (24-48h SLA)
  • 🟡 Rachel "share-before-send" expectation now applies to Weber + Devine projections

— consolidated at 11:01 PM MDT (Apr 27, incremental refresh on 8:10 PM MDT base run), informed by 5 gmail scans today + 5 reconciled dismiss markers + live-ea retool

🔥 Active Deals— 2 open

Active deals

Hadank / Snowblaze B-32 switch

post_walkthrough_pending_agreement
35% verbal
Lead ID
R194580
Last touch
2026-04-27
Next action
Send Andy contractor contact list (Grand Lake/Granby network); pull mgmt agreement template; share Proper Insurance + Kirk Neibauer (State Farm) recommendations.

Weber / 103 Reserve Way

projection_pending
Last touch
2026-04-27
Next action
Joseph emails Track + KeyData rental projection (TODAY)

Recent meetings

  • 2026-04-29 Pole Creek Meadows / Kina + Danny intro call (RESCHEDULED from 4/28 2pm)
  • 2026-04-27 Steven Weber walkthrough — 103 Reserve Way
  • 2026-04-27 meeting:chris-hart-discovery-2026-04-27
  • 2026-04-24 Joseph / Adam — Sales Catch Up (HubSpot pipeline alignment + Brain productization $3K/mo)
  • 2026-04-24 Discuss Marketing (Winter Park) — Jasmine + Rachel + April + Joseph (business cards, promos, calendar links)
  • 2026-04-24 Andy Hadank / Snowblaze B-32 — post-walkthrough internal followup (Joseph↔Rachel email thread)
  • 2026-04-23 Hadank Snowblaze B-32 Property Walkthrough — COMPLETED
  • 2026-04-23 Joseph/Mike 1:1 Coaching Follow-up (Otter summary)
  • 2026-04-23 Mike Marach — First Weekly Thursday Training (30-second commercial + scoreboard)
  • 2026-04-22 Andy Hadank Walkthrough CONFIRMED — Thursday April 23 4pm Snowblaze B-32

Graph summary

People
33
Properties
5
Systems
17
Campaigns
3
Relationships
113
Last consolidated
2026-04-28T05:03:50.794561+00:00
Scope
Grand County, CO only. Vermont on hold pending possible sale of that book of business.
🕸 Relationships— 33 people in graph🟢 1.7h ago

Who's hot, who's dormant, who to re-engage. Refreshed nightly by consolidation Section I.

🔗 Most connected people

Joseph Bowens
Director of Business Development
31 connections last seen 2026-04-28
Rachel Scott
GM / Owner
19 connections last seen 2026-04-28
Andy Hadank
Property owner / Prospect
9 connections last seen 2026-04-27
Stephen Weber
Prospect — 103 Reserve Way, Winter Park; walkthrough complete Apr 27; projection pending
5 connections last seen 2026-04-27
Adam Fleckles
BD Expert / Mentor
3 connections last seen 2026-04-27
🫀 System Health— 🔴 RED🟢 12m ago

Heartbeat status of all scheduled tasks over the last 48h. RED = missed run or error. YELLOW = partial success or warnings.

🔴 Overall: RED

🟡 daily-beenverified-enrichment 4.0h ago Partial success
🔴 daily-data-quality-check 3.0h ago Last run reported ERROR
🟡 transcript-scan 2.1h ago 1 warning(s)
🟢 gmail-deep-scan 1.1h ago Light run: 4 new threads, 1 transcript skipped, 1 VRMA newsletter logged, 2 Joseph drafts observed (
🔴 grand-county-property-scout 15.4h ago Last run reported ERROR
🟡 nightly-consolidation 11.1h ago 2 warning(s)
🟡 historical-gmail-backfill 4.2d ago 3 warning(s)
⏱ Scheduled Tasks— 7 running

The full ambient fleet — runs in the background whether you're here or not.

daily-beenverified-enrichment

6am daily
0 6 * * *

BV contact enrichment — 20 leads/day (blocked at credit cap, soft-fails)

daily-data-quality-check

7am daily
0 7 * * *

SoT ↔ HubSpot ↔ SmartLead reconciliation

transcript-scan

8am/12pm/4pm daily
0 8,12,16 * * *

Gmail + local sweep for new SkyRun transcripts

gmail-deep-scan

9am/1pm/5pm/10pm daily
0 9,13,17,22 * * *

Categorize inbox, download attachments, surface insights

grand-county-property-scout

Mondays 6am
0 6 * * 1

Weekly STR property discovery + enrichment + push

nightly-consolidation

11pm daily
0 23 * * *

Roll up day → upsert graph → write morning brief + refresh PWA

historical-gmail-backfill

3am daily (one-time, self-disabling)
0 3 * * *

Backfill entire Gmail archive — ~250 msgs/run, resumable

💰 Subscription & Usage— ~$10/mo net

What this system costs to run and where usage sits against free-tier caps.

Net-new monthly cost

Cloudflare Registrar (josephbowens.com)
$0.76/mo ($9.15/yr)
Cloudflare Pages / KV / Functions / Access
$0 (free tier, well under caps)
ntfy.sh push
$0 (free, unlimited personal use)
TOTAL net-new
~$0.76/mo = $9.15/yr

Existing BD-adjacent subscriptions

BeenVerified Starter
$9.99/mo — 🔴 currently exhausted (upgrade path: Premium $89.99/mo)
Claude Code
pre-existing Joseph subscription
SmartLead
pre-existing SkyRun subscription
HubSpot
pre-existing SkyRun corporate tier (CRM only — sequences decommissioned)

Free-tier headroom

Cloudflare Pages builds
~60/mo of 500/mo allowed
Cloudflare KV ops/day
~200/day of 100,000/day allowed
Cloudflare Access users
1 of 50 allowed
ntfy.sh
No limit hit (informal ~100/day/topic)

Full breakdown: see reference_subscription_costs.md

📁 Consolidation Reports— 7 archived
🧠 Project Memory— 72 files

The facts that every Claude session starts with. Organized by type.

User (4)

Feedback (11)

Project (15)

Reference (42)