SkyRun BD

Joseph Bowens · Director of BD · Tuesday, May 5
🟡 YELLOW ✅ 148 pending 📋 May 4, 11:10 PM 🔥 8 active ⏱ 7 tasks
🔄 Last synced 9:09 AM · brief 🟡 10.0h ago · graph 🟢 10.1h ago · approvals 🟢 0m ago · health 🟢 0m ago
✅ Approvals— 148 pending across 5 channels🟢 0m ago

✉️ Direct drafts26

RED

⏰ Draft to Ryan Devine — confirm 4pm + send Meet link (CALL IN <60min)

Ryan emailed at 21:05Z asking 'I had down today to chat at 2pm your time but I see now we never got a link from you. Are we still meeting?' Agreed time per 4/29 thread + calendar event g73k496uc8b3onb3s96tan0f7c is 4pm MDT today. Ryan was NOT on the calendar invite (only Kim was) — that's why he never got it. Draft confirms 4pm MT, includes Meet link https://meet.google.com/wwj-mqog-yoq, and promises a fresh calendar invite. ACTION ALSO REQUIRED: update calendar event to add rdevine@vizance.com

Open →
RED

Draft to Ryan Devine — 30% vs 15% projection question (post-call follow-up)

Ryan emailed 14:45Z asking why net is a 30% reduction from gross rather than 15%, citing Black Feather $81,993 → $57,395. Math is exact: 30% mgmt fee × $81,993 = $24,598, leaving $57,395. Draft confirms the math, names hybrid responsibility-split (Kim taking on operational chunk) as the path to lower effective fee, pushes substance to Mon May 11 2pm MT call. Below-30% intentionally NOT committed in writing per deal memo. Kim CC'd to match thread.

Open →
YELLOW

Needs-review: Rachel — Fwd: Property Management Inquiry - WP

Glenda fwd'd Matt Unroe inquiry (155 Granby Meadow Dr, Granby — 2BR/2.5BA). Rachel replied to Joseph: 'Nah. They dont have garages and small. Dont think they will move.' Rachel has already triaged → not pursuing. No reply needed; surfacing Rachel's pass criteria (no garage + small) for Joseph's awareness.

Open →
YELLOW

Needs-review: Robert Kennedy — fresh website income-estimate inquiry (905 Cranmer Ave Fraser, 2BR/2.5BA + hot tub)

Inbound SkyRun.app form submission — Robert Kennedy (713-816-6328, robertkennedy@ymail.com), 905 Cranmer Ave Fraser CO 80442, Condo 2BR/2.5BA, Building Hot Tub: Yes, Sleeps Above Avg: Yes. System auto-estimate: $22,600/yr ($21,470-$23,730 range). NOT in SoT (fresh lead). DNC: clean. Form went to Joseph + Rachel + Bryan — coordinate on who replies. Joseph's standard play: brief warm reply + propose discovery call + hint at higher SkyRun comp range vs the conservative auto-estimate. Not auto-draft

Open →
YELLOW

Needs-review: Rachel forwarded Anna Frye lead with "Nope" — Joseph may want to ack

Daniela auto-forwarded an Anna Frye homeowner inquiry (2BR/2BA Fraser at The Colony, has Airbnb listing). Rachel forwarded to Joseph with one word: "Nope". Same pattern as Tim Beegle 4/27 (Joseph replied "Got it."). Not auto-drafting per rule (never auto-respond to Rachel on substantive). Memory implication: Anna Frye / annaEfrye@gmail.com / The Colony Fraser is now Rachel-vetoed — should be tagged DO NOT OUTREACH if she enters SoT.

Open →
INFO

following up — Review Joseph's SmartLead campaigns and offer setup feedback

Hey jasmine, checking in on this from our last sync — 'Review Joseph's SmartLead campaigns and offer setup feedback/pointers'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Call Kirk (postcard prospect) to resolve previous mailing li

Hey jasmine, checking in on this from our last sync — 'Call Kirk (postcard prospect) to resolve previous mailing list issue'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Get STR licensing guide from Mandy and add it to a new blog

Hey jasmine, checking in on this from our last sync — 'Get STR licensing guide from Mandy and add it to a new blog post on the website'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Add tracking phone number (970-817-8700) next to form verbia

Hey jasmine, checking in on this from our last sync — 'Add tracking phone number (970-817-8700) next to form verbiage on management page as alternative contact'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Index the Ultimate Summer Guide blog post currently uploaded

Hey jasmine, checking in on this from our last sync — 'Index the Ultimate Summer Guide blog post currently uploaded on the website'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Document Best of Grand contest promotion strategy including

Hey jasmine, checking in on this from our last sync — 'Document Best of Grand contest promotion strategy including homeowner outreach plan'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Draft guest email promoting new 4-night stay discount for 8

Hey jasmine, checking in on this from our last sync — 'Draft guest email promoting new 4-night stay discount for 8 properties: Downtown Flat, Azul Aprey, Aspen View, Riverhouse West Portal, Ski Shores Lodge, Moose, and 2 others'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Deploy Joseph's HubSpot meeting link on the website manageme

Hey jasmine, checking in on this from our last sync — 'Deploy Joseph's HubSpot meeting link on the website management page'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Update business card template: add tracking number 970-817-8

Hey jasmine, checking in on this from our last sync — 'Update business card template: add tracking number 970-817-8700, 'serving Grand County' tagline, website URL; unlock for printing'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

following up — Send Rachel the finalized business card printing template an

Hey jasmine, checking in on this from our last sync — 'Send Rachel the finalized business card printing template and ordering portal link'. Any update? No pressure on timing, just want to make sure it didn't drop off.

Open →
INFO

Next postcard round — 75 recipients ready

Open →
INFO

Memory: SkyRun Grand County website is skyrun.com/grand-county (not winterpark.skyrun.com)

Per Jasmine 4/29: the canonical SkyRun Grand County URL is skyrun.com/grand-county. Joseph's email signature still references the old winterpark.skyrun.com — needs updating in Gmail signature settings AND in any skill/memory references that emit signature blocks.

Open →
INFO

Draft to Steven Weber: pre-5/2-departure soft nudge + refreshed leave-behind

Redraft of Weber follow-up incorporating Apr 28 BD-meeting refinements (page 4 removed, owner-usage disclaimer, annual-building-traction language, listing platforms). Numbers unchanged ($92K/$64.4K stabilized). Soft pre-departure tone respects his 5/2 international trip; re-anchors May-12 call. PDF rebuild needed via skyrun-builder skill BEFORE send. Originating context: Apr 28 9:22am Joseph→Steven send (already delivered) + Apr 28 12:35pm Joseph/Rachel BD meeting Gemini-notes refinements.

Open →
INFO

Draft to Ryan Devine: Mon May 4 2:30pm MT confirm + Meet link

CORRECTED 21:11Z. Original QB redraft (21:03Z) said 2:30pm MT — wrong. Actual anchor per Apr 29 14:48Z Ryan reply '4pm your time' + Joseph 14:49Z confirm + Kim 15:05Z RSVP. Kim is already on the 4pm thread. Companion calendar action: create Google Meet event for Mon May 4 4:00pm MT, invite rdevine@vizance.com + kdevinehomes@gmail.com.

Open →
INFO

Draft to Kina + Danny: Pole Creek Meadows — same-day post-call thank-you + action recap

First-touch post-call follow-up after today's 9-10am MDT discovery (Joseph + Rachel + Kina + Danny). Recaps 4 owner-side action items captured by Gemini. Stays out of Rachel's listing+photos lane (she's leading). No commission/pricing in copy (Rachel-led relationship + cold-prospect-rule). Does not push close — they're vendor-comparing. Email address pending: pull from the original calendar invite that Rachel created (subject 'Call with Kina and Danny Pole Creek Meadows and SkyRun', Wed Apr 29 9

Open →
INFO

Approve alt-email rotation for R037540

Hard bounce on joe_a_richardson@hotmail.com; joseph@insurance-concepts.com; jrichardson@geico.com. Alt available: joe_a_richardson@hotmail.com (source=HS, captured=legacy, confidence=low). Approve to swap, or dismiss to remove from campaign.

Open →
INFO

Draft to Jasmine + Rachel: Next postcard round — 150 recipients ready

Hey Jasmine and Rachel, Next round is built and ready to print. 150 recipients this time — I bumped the cap up from 75 after the last round so we'd have meaningful volume going out. Quick breakdown: All 150 are SWITCH tier (currently competitor-managed properties — Evolve, SWP, WPE, Vacasa, Elysian, etc.) Cities: Winter Park 95, Fraser 27, Granby 11, Tabernash 9, Grand Lake 8. Score range 65-135, median 85. 60-day cooldown applied so nobody who got Round 2 (Apr 16) is on this list. DNC-checked a

Open →
INFO

Next postcard round — 150 recipients ready

150 recipients · SWITCH-only · WP 95 / Fraser 27 / Granby 11 / Tabernash 9 / Grand Lake 8 · score 65-135 (median 85) · 60d cooldown · DNC-clean

Open →
INFO

Postmortem — Schulze / 555 Columbine — LOST

Operator-vetoed close 2026-05-02 (stalled 10d post-discovery; advisory drafts unactioned). HOT-tier inbound paid-search lead went silent — what should have de-rated this?

Open →
INFO

Postmortem — Surganty / Basecamp #402 — LOST

Operator-vetoed close 2026-05-02 after 3.5-month silence post 'wants numbers' inbound. 18d in stale_check_needed; close target 5/1 passed. Lessons for stale-decay scoring?

Open →

📬 Postcards4

INFO

New scout discoveries ready: 30 new postcard targets (4 HOT, 9 WARM, 17 NURTURE)

Scout run 2026-04-28 1620 added 30 new postcard targets from EagleWeb saleSearch (last 30 days of warranty deeds >= $200K). New R-numbers: R310549 (HOT, Devils Thumb $8M), R305616 (HOT, Granby Ranch 5BR), R027170 (HOT, Trail Creek Trust), R304373 (HOT, Granby Ranch 4BR), plus 9 WARM and 17 NURTURE. Total Postcard Targets tab now 839 rows (was 809). Postcard-ledger Monday run will fold these into the next Jasmine batch automatically.

Open →
INFO

New scout discovery: 1 HOT postcard target (R313386 / 20 Wheeler Rd / Sojourn at Idlewild)

Scout run 2026-05-04 added R313386 KOVALY CHRISTOPHER J + CAPUANO MEGAN J — fresh-purchase 04/21/2026 $1.219M townhome in Sojourn at Idlewild, Pennsylvania OOS owner. HOT score 75. Deferred from 4/30 report and pushed standalone per 4/30 deferral note. Total Postcard Targets tab now 840 rows (was 839). Postcard-ledger Monday run will fold this into the next Jasmine batch automatically.

Open →

🔄 SmartLead actions24

✅ Meeting actions86

YELLOW

Send Google Meet calendar invite — Ryan & Kim Devine — Mon May 4 4pm MT

Ryan + Kim Devine confirmed Monday May 4 at 4pm MT for the Granby Ranch projections call (3 properties). Joseph committed in thread 19dd5458c0991649: 'That works. I'll get it on our calendars.' Action: send Meet invite to RDevine@vizance.com + kdevinehomes@gmail.com.

Open →

📁 Drive sorts8

YELLOW

Move dry_run_setup.sh → SkyRun/_inbox/ (uncertain)

Found on ~/Desktop top-level. Filename matches the 5/2 Adam dry-run install proof project — likely SkyRun infra setup script, but uncertain scope (could be one-off scratch).

Open →
YELLOW

Review Ambient_Venture_Plan.pdf — SkyRun or personal? (uncertain)

Found on ~/Desktop top-level. 'Ambient' may refer to the Cowork/productization workstream (referenced in disaster recovery / incident runbook memory), but could also be a personal venture doc. No filename match for SkyRun, GC towns, or known prospects/owners. Flagging for review — no destination proposed.

Open →
INFO

Delete duplicate Arc_Invoice_2026_006_SkyRun.pdf from Downloads

Found ~/Downloads/Arc_Invoice_2026_006_SkyRun.pdf (84,648 bytes, Apr 24 08:35). Identical copy already exists at SkyRun/Invoices/Arc_Invoice_2026_006_SkyRun.pdf (Apr 23 12:26). Downloads copy is a duplicate — safe to delete. No move needed; canonical version is already in place.

Open →
INFO

Move SkyRun_Lot113Evergreen_LeaveBehind.pdf → SkyRun/Property Deliverables/Lot_113_Evergreen/

Found in ~/Downloads/. Signals: filename starts with 'SkyRun', references 'Lot113Evergreen' (property), 'LeaveBehind' is a known SkyRun deliverable type. Proposed destination creates new property folder.

Open →
INFO

Move GC_— HOT+WARM Tier Sequence Report.csv → SkyRun/Prospecting & Leads/

Found in ~/Downloads/. Signals: 'GC' (Grand County abbreviation) + 'HOT+WARM Tier Sequence' (SmartLead campaign 3184605). SmartLead export CSV. Proposed destination: Prospecting & Leads/.

Open →
INFO

Move Branding-20260429T194500Z-3-002.zip → SkyRun/Brand & Marketing/

Found in /Users/josephbowens/Desktop/. Signals: filename starts with 'Branding' (Brand & Marketing keyword), 229MB Drive export bundle. Proposed destination: /Users/josephbowens/Desktop/SkyRun/Brand & Marketing/.

Open →
INFO

Move SkyRun_103ReserveWay_LeaveBehind.pdf → SkyRun/Property Deliverables/103 Reserve Way/

Found in ~/Downloads/. Signals: filename contains 'SkyRun' + '103ReserveWay' (matches active deal: Weber / 103 Reserve Way; LeaveBehind PDF was sent to Stephen Weber on 4/30 9:36 MDT per memory). Proposed destination: /Users/josephbowens/Desktop/SkyRun/Property Deliverables/103 Reserve Way/.

Open →
INFO

Move SkyRun_109DeerTrackCt_LeaveBehind.pdf → Property Deliverables/Whitney_109_Deer_Track_Ct/

Found in ~/Downloads. Strong SkyRun signals: filename starts with 'SkyRun', references 109 Deer Track Ct (Whitney Yeddis active referral, R-property in Grand County). Destination folder already exists.

Open →
📋 Morning Brief— May 4, 11:10 PM🟡 10.0h ago

Good morning, Joseph — 2026-05-05 (Tue)

_Consolidated 2026-05-04 23:01 PM MDT (~05:01Z UTC 5/5) after a productive 7-hour evening fortification + Devine 4pm call + 2 inbound leads. All systems green._

What I checked this turn

  1. KG _meta.last_consolidation (was 5/4 13:50Z) → since-window ~15h
  2. All 5/4 + 5/5-UTC heartbeats: 12 tracked tasks GREEN; live-ea recovered (was RED morning), engagement-reconciler informational warning only
  3. Today's gmail-deep-scan reports (3 runs) + insights_today.jsonl (5 insights)
  4. SoT 866 leads unchanged (HOT 144, WARM 197, NURTURE 202, LOW 62, SWITCH 261)
  5. DQ 5/5 00:17Z run: clean, 0 actionable discrepancies, 17 fortifications captured

🫀 Systems status — 🟢 GREEN (12 GREEN, 0 YELLOW, 0 RED)

End-of-day clean state. Joseph's 7-hour evening fortification sweep closed every yellow/red flag from the 13:50Z brief.

  • 🟢 live-ea — last heartbeat 5/5 00:46Z; recovered from morning RED, running on schedule
  • 🟢 transcript-scan — 5/4 22:09Z, skipped (Pass 52, no new files)
  • 🟢 daily-data-quality-check — 5/5 00:17Z, ok (clean — 0 actionable, 17 fortifications applied)
  • 🟢 gmail-deep-scan — 5/5 04:07Z, skipped (no new since 23:07Z)
  • 🟢 grand-county-property-scout — last full run 5/4 11:45Z (R313386 pushed)
  • 🟢 daily-beenverified-enrichment — 5/4 12:11Z, ok (4 leads; Item #19 validated)
  • 🟢 qb-quarterback — 5/5 04:06Z, skipped (quiet; 4 open commitments, 0 overdue)
  • 🟢 system-hygiene — 5/5 04:02Z, ok (hourly cadence)
  • 🟢 smartlead-bounce-handler — 5/4 13:35Z, ok
  • 🟢 stalled-deal-watchdog — 5/4 13:41Z, ok
  • 🟢 commitment-tracker — 5/4 13:48Z, ok
  • 🟢 engagement-reconciler — 5/5 04:39Z, ok (SL count fetch timeout once; 5 aliases stale 9d — no SL sends in last week; informational)

Today's 3 priorities (Tue 5/5)

  1. 🔴 Devine deliverables for May 11 — start today. Joseph owes (a) hybrid responsibilities one-pager and (b) P1 (866 Black Feather) number reconciliation by Thursday 5/8 (HS task 109154000654). Decision window closes ~5/8–5/9. Re-read project_active_deal_devine.md — verbal $88K stabilized vs paper $82K; 30%-fee flex tied to responsibility split, NOT rate. Hybrid mgmt is the lever.
  2. 🛠 Drain operator queue — 4 specific items:
  • Anna Frye: clarify Rachel "Nope" → tag DO NOT OUTREACH (Tim Beegle precedent)
  • Robert Kennedy: SoT/HS dup check → HS push → EA welcome (Joseph review)
  • Postcard handoff: Open Drafts → send (or dismiss) the 16:06Z draft to Jasmine + Rachel
  • 3 closed-lost postmortems: Schulze, Surganty, Tim Beegle in QB (~5 min each; feeds predictive scoring v2)
  1. 🟡 Hadank checkpoint May 7 — 2 days out. Mgmt template + Granby/Grand Lake contractor names still owed (now 8 days overdue vs 4/27 commitment). Get the template out today; contractor names can chase.

📅 Meetings in the next 24h

_No external meetings on the autonomous-visible calendar for Tue 5/5. Calendar MCP not loaded in autonomous fire — re-verify._

Likely candidates: Joseph ↔ Rachel weekly 1:1 (cadence falls Tue or Wed); BD mastermind Wednesday. Devine 2nd meeting is May 11 2pm MT (next week, HS 109150400323).

Inbox signals (since 13:50Z brief)

  • Signed contracts: 0
  • Prospect replies needing response: 1 — Devine "are we still meeting?" 5/4 21:05Z → meeting actually happened at 4pm MDT (resolved)
  • New inbound leads: 2 (Kennedy + Frye, see priority #2 above)
  • Internal team: 1 — Rachel "Nope" on Frye (substantive YELLOW veto pending Joseph interpretation)
  • Outbound sent: 0 captured (postcard handoff is in Drafts, never sent)
  • Realtor correspondence: 0
  • Delivery issues: 0

Overnight + late-day movement

  • ✅ Devine 4pm MDT call completed (~1hr). Verbatim transcript captured. Decision window: end of THIS week (~5/8–9). Ryan's gut → P1 (866 Black Feather, 5BR + bonus = effective 6BR). May 11 follow-up scheduled (HS 109150400323). Kim Devine added to graph as candidate (joint engagement, licensed RE agent).
  • ✅ Joseph's 7-hour evening fortification sweep → end-of-day CLEAN: 5x 118/118 gate-proof, 0 partial / 0 error heartbeats, ✅ data_consistency_audit clean. 17 fortifications shipped including: D9 uniqueness classification, hs_additional_emails portal-rollback discovery, F1 acknowledged list, chrome_bridge stale-TabRef auto-recovery, city-regex tightening, lsn-token dedup, DNC STATUS-aware audit, PWA debounce rename, engagement_reconciler retry, fix_queue auto-clear. Full list in project_system_fortification_2026-05-04_pm.md.
  • ✅ 2 new inbound leads logged: Robert Kennedy (Fraser, OOS Houston, $22.6K SkyRun.app estimate) + Anna Frye (Fraser, Evolve switch — Rachel-vetoed YELLOW).
  • ✅ 3 closed-lost postmortems queued (Schulze, Surganty, Tim Beegle). ~5 min each in QB, answers feed predictive scoring v2.
  • ✅ Postcard ledger ran — Round 2 Apr 16 confirmed; next round (150 SWITCH) built.
  • ✅ live-ea recovered — was RED morning (61h+ no heartbeat); back on schedule since 18:26Z.

Active deals

  • Devine / Granby Ranch (3 props) — 🔴 priority #1 above (deliverables due 5/8; meeting 5/11)
  • Hadank / Snowblaze B-32 — qualifiedtobuy (Discovery, live-verified during 5/4 evening sweep). Mgmt template + contractors still owed. Checkpoint May 7 — 2 days.
  • Whitney Yeddis / 109 Deer Track Ct — projection_sent_awaiting_reply (5/2). ~3 days elapsed; in review window.
  • Weber / 103 Reserve Way — projection_sent_awaiting_reply (4/30). Steven traveling 5/2 ~10d. Follow-up window: week of 5/12.
  • Pole Creek (Kina + Danny) — discovery_complete_active_vendor_decision_pending. Memorial Day listing-live target. Suppressed do_not_draft until after 5/4 competitor #2 meeting.
  • Chris Hart / 308 Balsam — discovery_complete 4/27. 19th Hole + Indian Trail comp set still owed.
  • Trevor Pyle + Elle Koagedal — warm re-engagement, deferred-follow-up.
  • CLOSED-LOST: Tim Beegle / Schulze / Surganty (3 postmortems pending capture).

💰 Pipeline forecast

Window Expected commission Δ vs prior baseline (5/3)
Next 30 days ~$29,697 +$60
Next 90 days ~$59,394 +$120
Full pipeline (all open) ~$98,990 +$200

Tier breakdown: SWITCH 261@15%, HOT 144@20%, WARM 197@10%, NURTURE 202@5%, LOW 62@2%. Devine decision window 4-5 days could shift HOT bucket EV materially.

📈 Revenue pulse (yesterday)

  • Track: _Data not available — no Track tab authenticated in autonomous fire._
  • KeyData 7d trend: _Data not available — no KeyData tab authenticated in autonomous fire._

🚧 Stale approval queue

  • ℹ️ 24 SmartLead actions pending — 0 stale > 7d (morning drain held). Drain at leisure or dismiss.
  • ℹ️ 24 pending in pending_drafts.jsonl — includes 1 stale RED (Devine Meet-link draft, call already happened, dismiss).
  • ℹ️ 8 pending in pending_drive_sorts.jsonl.
  • ℹ️ 58 pending HS updates (informational, not stale-flagged).
  • ℹ️ 8 pending BV re-enrich.

🛠 Operator-pending

  • _None._ chrome_js_toggle_off was queued 5/4 06:00Z but resolved during 5/4 evening fortification (live-verification proved Item #19 fix covers BV/scout/DQ paths; toggle resolved per fortification audit).

🕸 Relationships

  • Top 5 most-connected: Joseph (94, +4 today) · Rachel (~41, +1 today) · Andy Hadank (13) · Adam Fleckles (9) · Stephen Weber (9).
  • Active recency: 24 / 43 people (+3 today: Kennedy, Frye, Kim Devine).
  • New entities this pass: 4 (Kennedy, Frye, Kim Devine, Devine call meeting).

📦 Acknowledged drift

  • 📦 30 HS dup pairs ledgered + marked all_merged (5/2 20:28Z).
  • 📦 5 hs_additional_emails portal-rollback contacts (D5 reclassified informational per fortification #3 — HS Marketing-Hub-tier limitation, not fixable API-side).
  • 📦 2 F1 acknowledged contacts (R037180 Buckner, R033160 Ciscaro per fortification #4) — quarterly review.

Open loops worth noting

  • Devine hybrid one-pager + P1 reconciliation — due 5/8 (priority #1).
  • Hadank mgmt template + contractors — checkpoint 5/7 (priority #3).
  • Anna Frye DO NOT OUTREACH + Kennedy enrichment → push (priority #2).
  • 3 closed-lost postmortems in QB (priority #2).
  • Postcard handoff draft to Jasmine + Rachel — open and send (priority #2).
  • Tom Cummings outreach — committed 4/27, recurring overdue (commitment-tracker tracking).
  • Chris Hart 19th Hole + Indian Trail comp set — owed since 4/27.
  • Wholesale-leads handoff conversation with Rachel — Mike-coached 5/1, action item due 5/5 in your weekly 1:1 (if scheduled today).

Flags

All systems green. No errors, no partials. Joseph's evening sweep cleared every flag from the morning brief.

— consolidated at 11:01 PM MDT, informed by 3 gmail scans + 12 task heartbeats today

🔥 Active Deals— 8 open

Active deals

Hadank / Snowblaze B-32 switch

discovery_complete_post_walkthrough
35% verbal
Lead ID
R194580
Last touch
2026-04-30
Next action
Walkthrough done 4/23, post-walkthrough emails sent. Joseph still owes mgmt agreement template + GL/Granby contractor names. Checkpoint May 7. NO CONTRACT SENT — verified live HS 2026-05-02 02:50Z. The 2026-04-30 contract-sent notification was a false-positive from deal_sync.py mapping bug (now fixed) that propagated into KG until the 5/1 evening watchdog detected the drift.

Weber / 103 Reserve Way

projection_sent_awaiting_reply
Last touch
2026-04-28
Next action
Joseph emails Track + KeyData rental projection (TODAY)

deal:devine_granby_ranch

discovery_complete_followup_may11_2pm_mt
Last touch
2026-04-29
Next action
Confirm Mon May 4 ~2pm MDT call with Ryan; send calendar invite

deal:chris_hart_308_balsam

discovery_complete
Last touch
2026-04-27
Next action
Joseph: complete Chris Hart benchmarking comp (19th Hole + Indian Trail data from Rachel) and send written info per BD-meeting commitment.

Trevor Pyle / 230 Buckhorn (warm re-engaged)

warm_re_engagement_documents_previously_sent
Last touch
2026-04-28
Next action
Wait for Trevor reply (5 biz days = ~5/5). If silent, Joseph polite check-in. If reply → Joseph property-specific intel jump-in. Rachel norm: 'better on weekends'.

Elle Koagedal / Tabernash House (warm re-engaged switch)

warm_re_engagement_switch_prospect
Last touch
2026-04-28
Next action
Wait for Elle reply (5 biz days = ~5/5). If silent, Joseph polite check-in. If reply → Joseph property-specific intel jump-in.

Kina + Danny / Pole Creek Meadows (492 Mountain Peak Rd)

discovery_complete_active_vendor_decision_pending
50% verbal
Last touch
2026-04-29

deal:whitney_yeddis_109_deer_track

projection_sent_awaiting_reply

Recent meetings

  • 2026-05-04 grand-county-property-scout 5/4 weekly fire — pushed R313386 standalone
  • 2026-05-04 Devine / Granby Ranch — projections call (1st meeting)
  • 2026-05-01 Joseph/Mike weekly 1:1 coaching call
  • 2026-04-30 Kina + Danny — Pole Creek Meadows value-based post-discovery followup (SENT)
  • 2026-04-29 Pole Creek Meadows / Kina + Danny intro call (RESCHEDULED from 4/28 2pm)
  • 2026-04-28 BD weekly — Joseph + Rachel (Tue 11:30 standing)
  • 2026-04-28 Weber 103 Reserve Way — projection rebuild (Rachel pushback → Lakota anchor → customer send)
  • 2026-04-27 Steven Weber walkthrough — 103 Reserve Way
  • 2026-04-27 meeting:chris-hart-discovery-2026-04-27
  • 2026-04-24 Joseph / Adam — Sales Catch Up (HubSpot pipeline alignment + Brain productization $3K/mo)

Graph summary

People
43
Properties
11
Systems
17
Campaigns
3
Relationships
173
Last consolidated
2026-05-05T05:05:16.061788+00:00
Scope
Grand County, CO only. Vermont on hold pending possible sale of that book of business.
🕸 Relationships— 43 people in graph🟢 10.1h ago

Who's hot, who's dormant, who to re-engage. Refreshed nightly by consolidation Section I.

🔗 Most connected people

Joseph Bowens
Director of Business Development
94 connections last seen 2026-05-04
Rachel Scott
GM / Owner
42 connections last seen 2026-05-04
Andy Hadank
Property owner / Prospect
13 connections last seen 2026-04-28
Adam Fleckles
BD Expert / Mentor
9 connections last seen 2026-04-30
Stephen Weber
Prospect — 103 Reserve Way, Winter Park; walkthrough complete Apr 27; projection pending
9 connections last seen 2026-04-28
🫀 System Health— 🟡 YELLOW🟢 0m ago

Heartbeat status of all scheduled tasks over the last 48h. RED = missed run or error. YELLOW = partial success or warnings.

🟡 Overall: YELLOW

🟡 daily-beenverified-enrichment 3.0h ago Partial success
🟡 daily-data-quality-check 2.0h ago Partial success
🟡 transcript-scan 1.0h ago 1 warning(s)
🟢 gmail-deep-scan 3m ago Scanned 28 msgs since 04:07Z, 1 new (RED prospect reply: Devine 30% vs 15% question). 27 dedup. 1 dr
🟢 grand-county-property-scout 13.5h ago Refresh heartbeat post-fortification — last scout (5/4 11:45Z) successfully pushed R313386. Operatio
🟢 nightly-consolidation 10.1h ago Evening fire (~05:01Z = 11:01PM MDT 5/4). Captured Devine 4pm call + Kennedy/Frye inbound + Joseph's
🟢 historical-gmail-backfill 6.3d ago Backfill already complete (2026-04-24, 590 msgs / 4 runs). No-op until re-enabled.
⏱ Scheduled Tasks— 7 running

The full ambient fleet — runs in the background whether you're here or not.

daily-beenverified-enrichment

6am daily
0 6 * * *

BV contact enrichment — 20 leads/day (blocked at credit cap, soft-fails)

daily-data-quality-check

7am daily
0 7 * * *

SoT ↔ HubSpot ↔ SmartLead reconciliation

transcript-scan

8am/12pm/4pm daily
0 8,12,16 * * *

Gmail + local sweep for new SkyRun transcripts

gmail-deep-scan

9am/1pm/5pm/10pm daily
0 9,13,17,22 * * *

Categorize inbox, download attachments, surface insights

grand-county-property-scout

Mondays 6am
0 6 * * 1

Weekly STR property discovery + enrichment + push

nightly-consolidation

11pm daily
0 23 * * *

Roll up day → upsert graph → write morning brief + refresh PWA

historical-gmail-backfill

3am daily (one-time, self-disabling)
0 3 * * *

Backfill entire Gmail archive — ~250 msgs/run, resumable

💰 Subscription & Usage— ~$10/mo net

What this system costs to run and where usage sits against free-tier caps.

Net-new monthly cost

Cloudflare Registrar (josephbowens.com)
$0.76/mo ($9.15/yr)
Cloudflare Pages / KV / Functions / Access
$0 (free tier, well under caps)
ntfy.sh push
$0 (free, unlimited personal use)
TOTAL net-new
~$0.76/mo = $9.15/yr

Existing BD-adjacent subscriptions

BeenVerified Starter
$9.99/mo — 🔴 currently exhausted (upgrade path: Premium $89.99/mo)
Claude Code
pre-existing Joseph subscription
SmartLead
pre-existing SkyRun subscription
HubSpot
pre-existing SkyRun corporate tier (CRM only — sequences decommissioned)

Free-tier headroom

Cloudflare Pages builds
~60/mo of 500/mo allowed
Cloudflare KV ops/day
~200/day of 100,000/day allowed
Cloudflare Access users
1 of 50 allowed
ntfy.sh
No limit hit (informal ~100/day/topic)

Full breakdown: see reference_subscription_costs.md

📁 Consolidation Reports— 16 archived

Nightly archive. Each captures graph diffs, memory changes, inbox signals, active deal status, and flags.

🧠 Project Memory— 118 files

The facts that every Claude session starts with. Organized by type.

User (4)

Feedback (22)

Project (30)

Reference (62)