reference drive sync

Account + paths

• Google account: Joseph.Bowens@SkyRun.com (SkyRun Workspace)
• Local canonical folder: /Users/josephbowens/Desktop/SkyRun/
• Drive location: Drive Web → Computers → [Joseph's Laptop Name] → SkyRun (using Drive Desktop's "Folders from your computer" feature — NOT under My Drive)
• Drive mount (virtual, for viewing My Drive content): ~/Library/CloudStorage/GoogleDrive-joseph.bowens@skyrun.com/

What's synced

• ONLY the SkyRun folder (Desktop, Documents, Downloads are explicitly NOT synced)
• All 82MB / ~431 files as of 2026-04-23 initial sync
• File formats preserved as-is: .docx stays .docx, .xlsx stays .xlsx, .pptx stays .pptx (no auto-conversion to Google Docs/Sheets/Slides)

Sync direction

Bidirectional. Drive Desktop watches the local folder for changes and pushes to Drive. Changes made in Drive (e.g. via Drive web, another device) pull down to local.

iCloud concurrent sync (known state)

The SkyRun folder also has iCloud sharing metadata (com.apple.metadata:kMDItemIsShared). Both iCloud and Google Drive may sync simultaneously. They operate independently — no conflicts observed in setup. If odd behavior appears, the iCloud share is the one to review first (it was enabled before Drive sync).

Why we chose this setup

• Google Drive for Desktop (the official Google app) was picked over rclone/bisync because:

• "Folders from your computer" vs. moving SkyRun INTO My Drive: chosen to avoid breaking all the hardcoded paths in scheduled-task SKILL.md files, memory files, CLAUDE.md, skills, etc. that reference /Users/josephbowens/Desktop/SkyRun/.

Live EA extension (Step 6b — daily scans)

Every 20 min during business hours, live-ea now:
1. Scans ~/Desktop/, ~/Downloads/, ~/Documents/ (top 2 levels, 24h mtime filter)
2. Classifies each file as SkyRun-related (via filename + lead-IDs + owner names + HS/SmartLead/Track keywords + sender metadata) or personal (via path + filename + domain patterns)
3. For SkyRun-related files OUTSIDE /Users/josephbowens/Desktop/SkyRun/, proposes a move into the right subfolder
4. Writes to pending_drive_sorts.jsonl approval queue — you approve or dismiss via PWA
5. NEVER auto-moves — always waits for approval

Destination routing:

• Invoices → Invoices/
• Owner agreements / W-9 → Email Attachments/Owner Documents/
• Call transcripts → Call Transcripts/notes/ or /transcripts/
• Property-specific → Property Deliverables/{PropertyAddress}/
• Brand / marketing → Brand & Marketing/
• HubSpot exports / CSVs → Prospecting & Leads/
• Market research → Research & Market Intel/
• Vermont → _archive/Vermont (on hold)/
• Unclassifiable → _inbox/

Office format enforcement

If a Google-native file (.gsheet, .gdoc, .gslides) appears locally, live-ea proposes converting:

• .gsheet → .xlsx
• .gdoc → .docx
• .gslides → .pptx

Risks / things to know

• Nothing is in Drive's My Drive — everything goes to Computers → [Laptop Name] → SkyRun. Rachel / SkyRun admins don't see this by default; only Joseph's account has visibility.
• If Mac is offline, changes queue up and push when reconnected. No sync conflicts with self.
• Storage counts against SkyRun Workspace quota (not personal Gmail storage).
• If Joseph leaves SkyRun, the Drive content goes with the account unless offboarded — back up to personal Drive ahead of any transition.
• Sharing: to give Rachel access to a specific file, share from the Drive web UI. Don't move anything into Shared Drives without thinking — the file would leave Joseph's solo-visibility zone.

Verification

• Drive Desktop status in menu bar: click Drive icon → should say "Up to date" or currently "Syncing N files"
• Finder icons: files inside /Users/josephbowens/Desktop/SkyRun/ get a small cloud badge indicating sync state
• Drive web: https://drive.google.com/drive/computers → Joseph's laptop → SkyRun folder

How to stop sync (if ever needed)

1. Open Drive Desktop → Settings (gear) → Preferences
2. Remove SkyRun from "Folders from your computer" list
3. Choose: keep files in Drive (stop sync only) or delete from Drive (full removal)

Related

• reference_scheduled_tasks.md — live-ea is one of the 8 scheduled tasks
• reference_approval_queue_v2.md — approval queue infrastructure that the drive_sort channel uses
• reference_subscription_costs.md — Workspace account cost is zero incremental for this use