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project skill maintenance flags

memory · project_skill_maintenance_flags.md

Status: Rolling. Latest update 2026-05-05 18:10Z (Items #83 + #84 NEW — gate-proof-runner false-positives this fire: PROOF 10 + PROOF 20 buggy logic / 48h-window not applied; 2 generic fix_queue entries from those gates are noise. Both INFORMATIONAL — system stays GREEN per stay-green discipline since these are pre-existing acknowledged drift, not regressions). Prior 17:25Z: Item #82 BCC-dropbox P1.

🟡 NEW 2026-05-05 — Item #82: SmartLead → HubSpot BCC dropbox not wired (P1, operator UI)

Detected: 2026-05-05 17:09Z engagement_reconciler run.

Symptom: SL→HS engagement-logging gap stable at 80 (24% of 341 lifetime SL sends not logged as HS Email engagements). Aliases on Joseph's HS profile ARE configured — verified — but 5 of the 6 aliases haven't been seen logging engagements since 2026-04-26 (9d stale).

Root cause: BCC dropbox not wired into SmartLead per-account "BCC to CRM" field. Aliases-via-Gmail-integration is one redundancy; BCC dropbox is the other. With only one path active, gap stays ~80 indefinitely.

Fix required (operator action, ~3 min total): SmartLead UI → click profile/avatar → Email Accounts → for each of the 6 senders (joseph.bowens@skyrun.com, joseph@skyrungrandcounty.com, bowens@skyrungrandcounty.com, bowensbo@skyrungrandcounty.com, joseph.bowens@skyrungrandcounty.com, josephbo@skyrungrandcounty.com) → General tab → "BCC to CRM" field → paste 23273108@bcc.hubspot.com → Save. After fix, engagement_reconciler will detect bcc_dropbox_in_use=true within 30 min and gap should drop toward zero.

fix_queue entry: sl-hs-engagement-bcc-dropbox (P1) — ~/Library/Application Support/SkyRun/fix_queue.jsonl 17:19Z.

Related context: memory/feedback_hs_engagement_logging_broken.md documents the broader Path A vs Path B issue. This Item #82 is the specific operator-action narrowing of the fix.

🔴 NEW 2026-05-05 — Item #80: SmartLead per-campaign Import-Leads UI removed (P1, structural)

Detected: 2026-05-05 BV run heartbeat (15:31Z fix_queue write) + DQ 13:11Z run.

Symptom: BV-eligible lead R043923 (Jordan, OOS HOT score 70, 2 emails 2 phones) was successfully enriched + SoT-written + HS-PATCH'd, but could not be pushed to SmartLead SWITCH campaign 3184446. The /{campaign_id}/leads URL now 404s; the new /lead-list view shows only Delete + Download — no Import affordance.

Root cause: SmartLead changed UI 2026-05-05 (verified live during BV run). The autonomous CSV-injection path that BV + scout + EA depend on for SL enrollment is structurally broken. Cannot work around via DOM scraping — no element to target.

Fix required (operator action):
1. Provision a SmartLead REST API key: SmartLead UI → Settings → API & Integrations → Generate Key
2. Store in keychain: python3 ~/Library/Application\ Support/SkyRun/secrets.py set smartlead_api_key <KEY>
3. Rewrite SL push paths in: daily-beenverified-enrichment Step 7, grand-county-property-scout Phase 4, live-ea Step 5b — replace CSV-injection with HTTP POST to https://server.smartlead.ai/api/v1/campaigns/{id}/leads (Bearer auth)

Until fixed: BV-eligible leads queue to ~/Library/Application Support/SkyRun/pwa/data/pending_sl_pushes.jsonl for manual import. Today's R043923 is queued.

fix_queue entry: smartlead-api-key-required (P1) — ~/Library/Application Support/SkyRun/fix_queue.jsonl 15:31Z.

Related Item #81 — Entity SoS backlog (P2): 4 LLC-owned leads (R302386, R037831, R037660, R042750) accumulated in BV no_match this run. Step 5a-LLC says these should be processed inline via SoS form-driving but driver skips them. Two paths: (a) operator runs weekly interactive entity batch, or (b) build CO SoS HTTP scraper (Struts POST at https://www.coloradosos.gov/biz/BusinessEntityCriteriaExt.do).

🟡 Earlier (preserved) — 2026-05-02 PM (DEEP-AUDIT CLOSURE — 8 stale flags closed: #20, #31, #34, #36, #41, #44, #48, #50, #57, #61, #74; 9 new anti-tripping gates wired into PROOF 13).

🟢 NEW 2026-05-02 PM (LATE) — Deep-audit hunt closure

Trigger: Joseph's directive — "Deep audit GC and hunt for anything that could become problem or breakdown in the system. Hunt for things that easily trips up the system and make sure the system cant get tripped up again."

Sweep result: 11 stale OPEN flags resolved or verified-fixed; 9 universal anti-tripping gates added to gate_proof_runner.sh as PROOF 13; package-snapshots re-synced; tenant template gained PROOF 8 (anti-tripping universals) so Adam + future franchises inherit them automatically.

🟢 NEW 2026-05-03 PM — BV throughput unblock (Items #19 + #75 RESOLVED)

Context: BV daily runs were skipping 4 of 5 fires for ~10 days (capping throughput at 1-4 leads/day vs 12 target). Diagnosed three stacked root causes (see Item #19 below); fixed all three in one session.

Item #19 fixes (chrome_bridge level):

Item #75 fix (efficiency):

End-to-end validation: ran rotation against 17 historical hard-bounces accumulated since 4/22 SL launch:

Closed in this sweep (cross-references the per-flag entries below):

Anti-tripping fortifications shipped this sweep (PROOF 13 — 9 universal gates):

1. is_current_owner semicolon-split present in current_owner_check.md
2. serve_pwa.py binds localhost-only (not all interfaces)
3. system_hygiene.sh has age-based log pruning (>30d)
4. system_hygiene.sh has audit-dir age pruning (>60d)
5. No skyrun-* log file is older than 60 days (auto-prune working)
6. DNC name_tokens entries are dict-shape with canonical + tokens keys (522 valid, 0 malformed)
7. build_pwa.py uses tz-aware datetime.now(timezone.utc) + fromisoformat
8. schema_guards.atomic_write_json uses os.fsync + os.replace (durability + race-safety)
9. Keychain service name set to SkyRun (or templatized for tenants)

Package-snapshot re-sync (Adam + future tenants inherit):

Final state:

🟢 NEW 2026-05-02 PM — Stay-green sweep (flags 67-70 RESOLVED + 71 added)

Item #71 (RESOLVED 2026-05-02) — DQ lead-id regex bug: missed M-prefix + multi-unit + space-after-colon

- M-prefix lead IDs (legacy non-R-numbered leads) - Multi-unit suffix patterns (e.g., R304226-2) - Space-after-colon variants (ID: R304226) - Case variants Net impact: 87.5% false-positive rate on missing-in-HS flagging until afternoon re-scan. Operator wastes attention on phantom missing leads.

Item #69-adjacent (RESOLVED 2026-05-02) — Known-duplicates ledger to suppress repeat YELLOW flagging

🔴 P0 OPEN 2026-05-01 — Hadank double-false-positive (different mechanism, same outcome)

Item #74 — Consolidation agent surfaces HS notification emails as authoritative current state — OPEN, P0 (added 2026-05-01)

What happened:
1. 4/29 19:58 UTC — deal_sync.py's old mapping bug flipped Hadank deal to presentationscheduled (Contract column). HS auto-fired contract notification.
2. 4/30 19:58 UTC — Notification email arrived (24h delivery delay).
3. 4/30 20:42 UTC — Joseph caught it; agent reverted stage to qualifiedtobuy; deal_sync.py mapping fixed (Item #65 closed in Round-3 audit).
4. 5/1 12:36 UTC — Today's nightly-consolidation re-fired, scanned today's morning emails, found the 4/30 contract-sent notification, and updated MEMORY.md + project_active_deal_hadank.md to "🔴 CONTRACT SENT 4/30 19:58Z."
5. Joseph saw the regression: "I didnt send a contract to him and this is the second time I've gotten this notification."

Root cause: The agent (in nightly-consolidation skill prompt, possibly also qb-quarterback / live-ea / stalled-deal-watchdog) treats HS notification emails as authoritative current-state evidence, even when:

Structural fix shipped 2026-05-01:

Skill-side action still required (next session):

---

★ AUDIT ROUND 3 — 2026-04-30 PM CLOSURE BLOCK

Newly CLOSED in this audit (8 items):

NEW items closed same-session (4 fortifications):

Still OPEN top-priority residue (after this audit):

Other VERIFIED today (no action needed):

---

(Original entries below preserved for history.)

Bugs fixed

1. property-scout → EagleWeb Recent Sales (Discovery Source 1) fallback — FIXED
Added to SKILL.md: when sale.jsp serves an empty form (as it did during the April 2026 weekly sweep), skill now uses Fallback A (per-account account.jsp Transfers list) or Fallback B (Zillow/Realtor/Redfin recently-sold + verify via account.jsp). Status recorded in run report as source_1_status: "sale_jsp_empty_used_fallback_{A|B}".

2. hubspot-lead-push → 409-by-email append-not-overwrite — FIXED
Added Step 3b-pre: when a 409 hits (or Step 2 dedup matches), ALWAYS fetch the existing contact's lead_source_notes first, use matchAll(/ID:R\d+/g) to enumerate all existing IDs, and build a merged value that preserves other lead_ids for shared-email pairs. Added lead_source_notes to the Step 3b PATCH properties list (wasn't there before). Embedded the 9 known shared-email pairs in the skill so future writes recognize the dual-ID invariant.

3. daily-data-quality-check → matchAll for multi-ID contacts — FIXED
Refactored Step 4 to build lead_to_hs and hs_to_leads maps via matchAll. Switched the HS contact fetch filter from trackingsource (broken-reads) to lead_source_notes. Added validation invariants (DUPLICATE_HS_FOR_LEAD_ID, UNEXPECTED_MULTI_ID_HS_CONTACT). Expanded the known_shared_emails array from 2 pairs to 9. Kept the human-readable list in 5D in sync with the report-schema list.

New enhancement

4. BeenVerified soft-fail in property-scout — ADDED
BV is now explicitly OPTIONAL (the 7th enrichment source). If the BV subscription is maxed out for the billing cycle, session is expired, the account is rate-limited, or an anti-bot challenge fires, the scout run DOES NOT PAUSE. Instead:

New flags from 2026-04-21 scout run

5. HubSpot rental property field names in property-scout — FIXED 2026-04-22
Skill previously used rental_property_street_address, rental_property_state, rental_property_zip — all returned 400. Updated to correct field names per HS properties API:


Skill repackaged to property-scout.skill (backup property-scout.skill.bak_pre_2026-04-22). Lookup table row also updated for future readers.

6. BeenVerified pending retry queue — PARTIALLY DRAINED 2026-04-26 (was 12, now 11 — 9 entity-owned leads still queued)

New flags from 2026-04-25 scout run

7. HubSpot field hot_tub_ does not exist in portal 23273108 — OPEN
2026-04-25 scout returned 400 PROPERTY_DOESNT_EXIST when create payload included hot_tub_. Skill property-scout Phase 3.5 + hubspot-lead-push should drop the field from create payloads OR identify the correct internal field name. Today's run dropped the field and proceeded.

8. CLAUDE.md tax-area mapping missing 202 — OPEN
Sojourn at Idlewild subdivision is in tax area 202 (WP RES SOJ). Add to CLAUDE.md tax-area → city mapping: 202 = Winter Park.

9. Gemini sender domain change — OPEN
Gemini meeting notes now also send from gemini-notes@google.com (previously only meetings-noreply@google.com). Update transcript-scan skill filter to include both senders.

10. R310983 beds DQ remediation pending — OPEN
EagleWeb shows 3BR; SoT JSON also has 3 (correct); HS rental_property___beds shows 4 (wrong). Daily DQ check should remediate HS to 3.

11. R313513 ownership change — OPEN
WINTERS → ALPINE BEE LLC. Existing SoT row needs full update (owner_name, llc_trust=Yes, score, tier — likely lift to WARM/HOT given LLC + recent purchase).

New flags from 2026-04-26 scout run

12. EagleWeb (assessor.co.grand.co.us) Cloudflare 522 outage — OPEN (transient, monitor)
Three separate URL probes (search.jsp, sale.jsp, account.jsp?accountNum=R311800) returned identical Cloudflare 522 across 10+ minutes during today's scout run (16:06–16:32 UTC). Failure is upstream (Grand County assessor / Cloudflare-side), not chrome_bridge. 21 Redfin recently-sold candidates queued for enrichment when EagleWeb recovers. No skill change required — eagleweb_522_outage_unrecovered status was correctly logged and the run gracefully halted before pushing unverified leads.

13. BV skill — DOM disambiguation bug on shared first-name results — OPEN
2026-04-26 BV run misclicked R037748 BAILIE (George James Bailie 42 Winter Park) — opened the wrong View card (George R Bailie 78 Denver) because traversal grabbed the first View button. Skill needs disambiguation: cross-check the candidate's age band + last-known address against the result card before clicking View.

New flags from 2026-04-27 scout run (post-EagleWeb recovery, 20-lead drain)

14. property-scout / chrome_bridge.js() — async/Promise handling — OPEN
chrome_bridge.js(tab, asyncCode) does not await Promises (AppleScript execute javascript returns the Promise object's string repr [object Promise]). Today's scout fix: window-storage + polling pattern via js_exec_async() helper. Recommended: Add cb.js_async() or cb.js_await() helper to chrome_bridge.py that wraps async IIFEs in window-storage polling. Update hubspot-lead-push.skill to use the new helper. (Despite the bug, all 20 contacts WERE created — async fetches completed in browser regardless.)

15. property-scout / Source 1 GET-URL pattern — OPEN
Form-submit via button.click() after cb.fill() is unreliable in batch (race condition produces 0-result page on subsequent searches). Direct GET URL is more reliable: https://assessor.co.grand.co.us/assessor/taxweb/results.jsp?SitusIDHouseNumber=###&SitusIDStreetName=...&SitusIDUnitNumber=.... Update skill Phase 2 search template.

16. CLAUDE.md tax-area mapping enrichment — OPEN
Codes 090 (FRASER SUBS MV2) and 401 (TOWN OF FRASER & DDA) are Fraser. Add to CLAUDE.md tax_area mapping (currently only lists 033/030/115/121 for Fraser). Both verified via tax_area_name in 2026-04-27 scout run.

17. property-scout / EagleWeb tab cleanup in batch — OPEN
Multi-tab proliferation during batch runs causes AppleScript "tab N invalid" errors (saw 6 EagleWeb tabs after a few iterations). Recommended: Have batch driver close all but one EagleWeb tab at run start; re-find tab between iterations.

18. daily-data-quality-check / lead_source_notes regex enhancement — VALIDATED 2026-04-27, SKILL UPDATE PENDING
Current ID:(R\d+) regex misses (a) IDs with whitespace after ID:, (b) suffixed condo/unit IDs like R040720-01 and R304807-U224. Today's DQ run validated the corrected regex ID:\s*([A-Z]\d+(?:-[A-Z]?\d+)?) — gives 0/0 missing/orphans on identical data (yesterday showed 5 false-positive 'missing'). Update skill Step 4 to use the corrected regex.

Carryover

19. BV throughput cap — RESOLVED 2026-05-03 (chrome_bridge ensure_tab + click_real)
The "1-4 leads/day vs 12 target" cap had three stacked root causes:

(1) Tabs absent at fire time — 4 of last 5 BV fires (4/29, 5/1, 5/2 PM, 5/3 AM) skipped entirely with summary "Chrome had no BV/HS/SmartLead tabs, only HBO Max + Hulu streaming tabs." Skill was over-conservative: it checked for required tabs and SKIPPED if missing instead of opening them. Fixed: chrome_bridge gained ensure_tab(url_contains, fallback_url) which finds OR opens the tab, using _pick_work_window to avoid streaming windows. BV skill Step 4 rewritten to use ensure_tab on HS + BV + SmartLead before any other check. Auth-redirect detection moved to AFTER tab is open, not as a pre-condition for opening it.

(2) BV View-button unresponsive — programmatic element.click() returned true but didn't navigate. Root cause: BV's React UI attaches its handler to pointerdown/mousedown, not the synthetic click event fired by .click(). Fixed: chrome_bridge gained click_real(selector) which dispatches the FULL pointer/mouse event sequence (pointerover → pointerdown → mousedown → pointerup → mouseup → click + native click() fallback) with proper screen/client coordinates. BV skill Step 5d's View-button click code rewritten to use the same sequence inline (since the click happens inside a JS that walks DOM to find the right card).

(3) Per-lead context cost — orthogonal issue (~25 tool calls/lead × 12 leads blows context). Solved 2026-05-03 PM by Item #75 — Python BV driver. Drains 16 leads via 1 tool call; 14s/lead average; 5 successful enrichments captured 23 emails + 9 phones; 11 leads correctly retained in queue for tomorrow's retry. See bv_driver.py + Item #75 below.

Validation 2026-05-03 18:00Z: ran cb.ensure_tab for HS + BV + SmartLead from a clean Chrome state — all 3 opened in the work window, all 3 authenticated (no login redirect), tabs reachable via fresh find_tab lookups. click_real JS validated against live HS button (no functional click executed).

Files touched:

New flags from 2026-04-28 morning (DQ verify-leak-cleanup + scout recovery)

20. canonical is_current_owner() string-match bug — RED, OPEN
The canonical JS check at ~/Library/Application Support/SkyRun/current_owner_check.md uses strict equality p.contact_type === 'Homeowner' but actual HS values are 'Home Owner' (with space) or multi-value 'Guest;Home Owner'. 4 current-owner leaks (R305925, R304967, R309917, R305010) slipped past morning's strict canonical check this AM and were caught only by the permissive variant. Same string-match class of bug behind the Froelich incident. Fix: if (p.contact_type) { const ct = p.contact_type.split(';').map(s => s.trim().toLowerCase().replace(/\s+/g,'')); if (ct.includes('homeowner') || ct.includes('currentowner') || ct.includes('owner')) return true; }. Cross-cuts BV enrichment, live-EA pre-draft check, and any future outbound skill.

21. Lead Details schema 41 → 46 columns — INFO, OPEN
Lead Details tab now has 46 columns (cols 42-46 are bounce-tracking added by smartlead-bounce-handler skill: EMAIL BOUNCE DATE, EMAIL BOUNCE TYPE, BOUNCE COUNT, EMAIL VALID, BOUNCE EVIDENCE). All 46 cells empty so far (skill hasn't populated). Update CLAUDE.md Lead Details Tab (41 columns) reference to reflect new 46-column layout.

22. Chrome JS-AppleEvents toggle session-scoped — INFO, BEHAVIORAL
The View → Developer → Allow JavaScript from Apple Events toggle resets to OFF when Chrome restarts. Already documented in scout reports; chrome_bridge.py should detect the error pattern "Executing JavaScript through AppleScript is turned off" on startup and push a single high-priority ntfy at the FIRST blocked task (debounce: 60min between repeats). Currently every blocked task pushes its own ntfy.

23. Source 1 URL — saleSearch.jsp not sale.jsp — OPEN
2026-04-28 16:17Z scout confirmed: EagleWeb recent-sales URL is saleSearch.jsp. Update property-scout SKILL.md Phase 1 source-1 reference.

2026-04-30 audit sweep additions

24. commitment_tracker.py mark-fulfilled evidence-validation gap — FIXED 2026-04-30
Pre-fix: --evidence accepted any string with zero validation, allowing fabricated Gmail msg IDs into ledger. Three confirmed fabrications discovered (Weber, Devine, Adam May-6 source_ref). Fix: typed <type>:<id> format required; gmail IDs regex-validated to 16 lowercase hex; manual: type allowed for human-typed reasons. Audit log at ~/Library/Logs/skyrun-commitment-tracker.log.

25. JSONL writers had no file locks — FIXED 2026-04-30
commitment_tracker.py, postmortem_ledger.py, action_items_resolver.py all did full-file rewrites without fcntl.flock — concurrent fires (live-ea + cron + manual) could clobber. Fix: added _ledger_lock context manager + corrupt-line sidecar logging in all three.

26. dnc_check.py cache never invalidated — FIXED 2026-04-30
Module-global _cache was loaded once and never refreshed even after nightly-consolidation rebuilt the DNC file. Long-running processes used stale DNC indefinitely → Froelich-class repeat risk. Fix: mtime-tracked invalidation + fail-closed (empty list) on missing DNC file.

27. qb-quarterback had written ZERO heartbeats in 7 days — FIXED 2026-04-30
The "always-current nerve center" was invisible to system-health monitoring. Fix: added Step 7 heartbeat write to QB SKILL.md.

28. transcript-scan P6.5 auto-wrote 4 SoT tabs — FIXED 2026-04-30
Single LLM-paraphrased owner sentence could trigger SoT corruption across all 4 tabs without approval. Fix: routed to pending_sot_corrections.jsonl proposal queue, matching the HS-proposals pattern.

29. nightly-consolidation reported tasks-as-run without heartbeat proof — FIXED 2026-04-30
Today's morning brief claimed "BV ran (06:06Z): 4 leads processed" when no BV heartbeat existed for 4/30. Skill was reading enrichment_history.json state and treating it as run-truth. Fix: HARD RULE — heartbeat-as-truth gate added to nightly-consolidation Section 2.

30. Cron restoration MCP failure — KNOWN-LIMIT, WORKAROUND IN PLACE
update_scheduled_task rejects calls from within a scheduled-task session — both QB (which fired the manual fleet) and the cron-restore one-shot hit this constraint. Workaround: cron restoration must be done from a non-scheduled session (i.e., Joseph's main chat). Today's audit (2026-04-30) restored all 11 crons manually after detecting the failure. If laptop closes overnight again and QB needs to fire the fleet, plan for a same-day non-scheduled-session restore.

31. build_pwa.py heartbeat-age TZ math bug — OPEN, P1
TZ-aware timestamps fall through to a TypeError-catching branch that sets age_h = 999 for every task — silently marks every task RED on the PWA. Fix: use datetime.now(timezone.utc) - hb_ts consistently.

32. DQ SL↔HS mismatch persistence failure — OPEN, P1
Daily DQ has been YELLOW with the same 16 mismatches every day for 4 days. PATCH calls return 200-OK but hs_additional_emails doesn't actually persist on read-back. Suspected: HS Free tier silently rejects writes to this property. Investigate via Lindsay or surface to manual queue.

33. BV throughput collapse (~19% of claimed) — OPEN, P1
Skill claims 12/day but actual 7-day throughput is 14/72 attempts. Multiple "View button unresponsive" + auth-expired heartbeat partials. Investigate UI fragility or BV-side rate limit.

34. fix_queue trigger machinery not draining — OPEN, P1
system-hygiene queues trigger_task: live-ea items but they sit unread. Auto-trigger logic isn't wired to actually fire the trigger. Either drain via cron or remove the queueing.

35. bounce_handler.py lock check looks for LibreOffice pattern — OPEN, P1
File: bounce_handler.py:67. Per the Office-only toolchain rule, LibreOffice locks should never appear. The check (SOT.parent / f".~lock.{SOT.name}#").exists() is therefore always False → openpyxl can overwrite a workbook Joseph has open in Excel. Fix: check for ~{{content}}lt;filename>.xlsx (Excel pattern) instead.

36. serve_pwa.py binds to all interfaces (LAN-exposed) — OPEN, P1
socketserver.TCPServer(("", PORT), ...) exposes the BD dashboard to anyone on Joseph's LAN (coffee shop, hotel). Cloudflare-served version is gated; local dev server isn't. Fix: bind to 127.0.0.1.

37. Per-skill grammar bug "a annual building traction" — OPEN
Auto-replace from "a 10% annual increase" → "a annual building traction" left ungrammatical article. Affects Weber + Devine + Hadank PPTX templates. Fix: change the auto-replace target to handle article elision OR use "an annual building traction".

38. daily-beenverified-enrichment Step 7 still uses broken trackingsource — OPEN
File: daily-beenverified-enrichment/SKILL.md:253. CLAUDE.md says trackingsource is "filter-works/read-fails" and lead_source_notes ID-token is canonical. Skill still uses trackingsource. Fix: switch to lead_source_notes CONTAINS_TOKEN ID:{lead_id}.

39. live-ea hardcoded example dates in skill prompt — OPEN
File: live-ea/SKILL.md:46-52. Examples like "Hadank Thursday 4pm walkthrough" inside the skill prompt risk being treated as factual scaffolding by the executing LLM. Fix: replace with neutral "(read project_active_deal_*.md for current canonical state)".

40. Adam Fleckles spelling fixed in 2 memory files — FIXED 2026-04-30
project_mike_marach_sales_training.md and project_bd_hub_context.md had "Adam Flecklous" — corrected.

41. reference_scheduled_tasks.md listed 7 tasks; reality is 15+ — OPEN, P1
File significantly under-counts the live fleet. Update needed.

42. Tier-counts contradict across 3 memory files (805/809/863) — OPEN, P2
Standardize on 863 (current).

43. Arc invoice rate $2,291.67 vs CLAUDE.md $2,263.89 — OPEN, P1
Verify against actual sent invoice PDFs and propagate single rate.

44. BV heartbeat filename schema drift — OPEN, P1 (added 2026-04-30 evening, audit round 2)
daily-beenverified-enrichment writes heartbeats as daily-beenverified-enrichment_<ISO8601>Z.json (no date prefix). All other tasks use <YYYY-MM-DD>_<task_id>_<HHMM>.json. The new heartbeat-as-truth gate in nightly-consolidation (added 2026-04-30) filters by <YYYY-MM-DD>_* prefix → BV runs invisible. Either (a) patch BV skill to write standard format, or (b) extend the heartbeat-as-truth filter to accept both formats. Recommend (a) for consistency.

45. commitment_tracker concurrent-write race fixed (verified) — FIXED 2026-04-30
Stress test caught lost-update race: 5 concurrent ingests claimed success but only 1 persisted (4/5 silently lost). Root cause: fcntl on save-only didn't span the read-then-modify-then-write cycle. Fix: load_modify_save context manager holds lock for the entire RMW transaction. Re-stress-tested: 5/5 captured, 0 corruption. Same fix applied to postmortem_ledger + action_items_resolver. Plus cmd_report's stale separate-load-then-save was wrapped in atomic context. Plus bare-except on date-parse loops replaced with specific exceptions + stderr log.

46. PWA approval channel pending_sot_corrections.jsonl wired — FIXED 2026-04-30
The new transcript-scan P6.5 propose-not-write pattern writes proposals to pending_sot_corrections.jsonl. PWA was missing the channel — build_pwa.py:36-41 APPROVAL_CHANNELS updated to include the new channel with 📝 emoji and SoT corrections label. Tested: build_pwa.py compiles clean.

47. Pole Creek pending_drafts L25 stale-superseded — RESOLVED 2026-04-30
Draft qb-redraft-pole-creek-thankyou-2026-04-29T21:03:31Z had to.email: TODO_pull_from_calendar_invite placeholder + dnc_check_pending blocker, neither resolved. Same-day window (4/29 call → 4/30+) gone. Marked superseded with explicit time-based reason; if a follow-up is wanted, draft fresh.

48. pending_drafts.jsonl schema drift — 26 of 33 entries have no status field — OPEN, P1 (added 2026-04-30 round 2)
Live-ea writes draft records without an explicit status field. PWA renders them as "pending" by absence-of-field. Cleanup needed: (a) triage the 26 unset entries (some likely actioned-but-not-marked, some stale), (b) standardize the schema so all writers set status: pending|sent|superseded|duplicate_resolved explicitly. Until cleanup, the PWA approval queue is showing legacy noise alongside actionable items.

49. Edge cases verified on the new lock model — VERIFIED 2026-04-30
Empty-ledger init, corrupt-line sidecar logging, well-formed real Gmail ID acceptance — all 3 pass. The hardening doesn't break common paths.

50. daily-BV silent fire path — fire at 10:35 MDT produced ZERO trace — OPEN, P0 (added 2026-04-30 evening)
Manual fireAt of daily-beenverified-enrichment at 10:35 MDT: zero heartbeat written, zero chrome_bridge log activity, zero process running 20+ min after the scheduled time. Either (a) the MCP scheduled-task system silently failed to invoke the task, or (b) the BV skill is hitting an early-return path that bypasses BOTH chrome_bridge AND heartbeat writing. Per current SKILL.md spec, EVERY exit path should write a heartbeat (skipped/error/ok). Audit: at minimum, the BV skill needs a try: ... finally: write_heartbeat() guard so no exit path can leave the system blind. Investigate: is the task even being invoked? If yes, what early-return path skips heartbeat?

51. QB heartbeat schema verification — VERIFIED 2026-04-30
QB 10:36 MDT heartbeat (2026-04-30_qb-quarterback_1636.json) matches the SKILL.md spec exactly: all 6 standard fields (task_id, started_at, completed_at, status, summary, metrics) plus all 5 documented metric fields (delta_severity, freshness_gate_passes, freshness_gate_fulfilled_auto, pack_age_seconds, ntfy_fired). The Step 7 heartbeat addition (item #27) is fully operative.

52. DQ confirmed item #32: HS Free-tier silently drops hs_additional_emails PATCH — VERIFIED 2026-04-30
DQ run at 10:56 MDT reported sl_hs_auto_fix_persisted: 0 for the 4th day running. Auto-fix attempts return 200-OK from HS API but fields don't persist on read-back. Workaround currently: skipped — will need either (a) Lindsay admin to enable hs_additional_emails writes on the portal tier, or (b) accept that the SL email mismatch fixes need a different strategy (e.g., direct email field swap). This was item #32 in original audit; now empirically verified across 4 days of DQ runs.

53. Freshness-before-surface rule WORKING IN PRACTICE — VERIFIED 2026-04-30
Live-ea 10:55 MDT run encountered a fix_queue item flagged as "BV trigger overdue". Live-ea correctly recognized that BV had actually fired 18 min before the detection — freshness re-check overrode the stale-state alarm. Heartbeat metric: fix_queue_skipped_stale: 1. This is the feedback_freshness_before_surface.md rule (added 2026-04-30 morning) working downstream. Behavioral confirmation that the new gates are firing correctly.

54. NEW BCC_TO_CRM danglers — 2 of 5 are Devine active-deal — OPEN, P1 (added 2026-04-30 evening)
DQ run found 5 NON-SL BCC_TO_CRM dangling contacts (created since 4/15). 2 are Devine active-deal contacts — likely from kdevinehomes@gmail.com or similar email getting BCC'd to HS without matching an existing primary email. Same merge pattern needed as the 2 SL-induced danglers I merged this morning (sugnetjk + aschopp). DQ recommended "hand to live-ea" for resolution. Action: live-ea should detect dangling Devine contacts during its inbound triage + merge into the canonical Devine deal contact.

57. stalled-deal-watchdog heartbeat filename uses YYYYMMDD (no hyphens) — OPEN, P1 (added 2026-04-30 evening, audit round 2)
The 10:58 MDT wave-2 fire wrote 20260430_stalled-deal-watchdog_1100.json instead of 2026-04-30_stalled-deal-watchdog_1100.json. The new heartbeat-as-truth glob in nightly-consolidation filters by <DATE>_* with hyphens — this filename is missed entirely. Same family as #44 (BV non-standard) and #55 (HHMM convention). Standardize on YYYY-MM-DD per documented schema across all skills.

58. Wave-3 fire blocked by usage-limit freeze — OBSERVED 2026-04-30 (not a system bug)
Manual fireAt of nightly-consolidation at 11:25 MDT happened during a Claude usage-limit freeze. MCP scheduler invoked the task, but Claude execution was blocked → no heartbeat, no artifacts, no morning brief update. Re-fired at 11:38 MDT for validation. NOTE: this also affected the QB 11:05 cron fire (no heartbeat for that scheduled run). Going forward, if a freeze is detected, the heartbeat-as-truth gate would correctly report "task did not complete today" because no heartbeat exists — which is the right behavior. The fix here isn't to the system; it's to recognize that freeze-blocked fires need a manual re-fire after thaw.

56. Gmail label_thread/label_message tools not exposed in deferred-tools surface — OPEN, P2 (added 2026-04-30 evening)
commitment-tracker spec relies on applying Gmail label skyrun-commitment-scanned to processed threads (idempotency). But the available Gmail MCP surface exposes create_label + list_labels but NOT label_thread. Currently working around via newer_than:2d window + ledger commitment_id idempotency (works, but re-scans cost LLM extraction). Same pattern likely affects gmail-deep-scan + transcript-scan if they rely on labeling. Either: (a) request the tool be added, or (b) replace label-based dedupe with thread-id sidecar files in state/.

55. Heartbeat filename HHMM convention inconsistent across tasks — OPEN, P2 (added 2026-04-30 evening)
Some tasks write <DATE>_<task>_<UTC-HHMM>.json (live-ea, daily-DQ, transcript-scan), some write <DATE>_<task>_<LOCAL-HHMM>.json (close-to-onboarding-handoff: _1100 for 10:59 MDT = 16:59 UTC fire). Some write neither and use ISO timestamp inside (BV — see #44). The new heartbeat-as-truth glob <DATE>_* works regardless, but run-time correlation is unreliable. Standardize on UTC HHMM per the schema doc. Tracked separately from #44 since this is local-vs-UTC, not a totally different filename pattern.

66. Address-mismatch propagation: Pole Creek "Mountain View" vs actual "Mountain Peak" — RESOLVED 2026-04-30 PM
The Kina+Danny / Pole Creek Meadows deal was captured across 5 systems (HS deal name, KG entities, memory file, Danny's HS contact rental_property_address, Daniela lead handoff origin) with property address "492 Mountain View Rd". EagleWeb verification (R203880 via subdivision search) confirmed actual address is "492 Mountain Peak Rd" — same road as Rachel's verbatim comp anchor "375 Mountain Peak." The verbatim transcript itself does NOT contain "Mountain View" — only my own preamble header + the propagated systems had it. The original error came from the lead capture (Daniela handoff or qb-quarterback auto-populate).

Why the address gap matters: 6-source enrichment was BLOCKED for ~30 minutes searching EagleWeb under wrong street name. Subdivision search (Pole Creek Meadows + sale date range 2025-2026) finally matched. The right approach when EagleWeb's address search fails: pivot to subdivision search filtered by property class + recent sale dates.

Fix shipped same turn:
1. Corrected HS deal name + Kina + Danny rental_property_address fields to "492 Mountain Peak Rd"
2. Corrected KG entities (deal:pole_creek_kina_danny + person entries)
3. Patched memory file project_active_deal_kina_danny_pole_creek.md (replaced all "Mountain View" with "Mountain Peak"; added 6-source enrichment block with R203880 + parcel + AV + sale data)
4. Corrected verbatim transcript file preamble
5. Wrote SoT row 868 with corrected address + R203880 + parcel 1589-032-06-030 + 2.67 acres + AV $1,523,820 + sale 3/19/26 $1,810,000

Lessons / pattern hardening:

Future hardening candidate: lead-enrichment skill could include a post-capture EagleWeb verification step that flags address-mismatch BEFORE the deal goes to active stage. Tracked.

65. deal_sync.py mapping caused false-positive "Contract Sent" notification on Hadank — FIXED 2026-04-30 PM
Joseph received an HS auto-notification email 4/30 19:58:39Z titled "Contract Sent for [35% COMM] Hadank - Snowblaze B-32, Winter Park" — but he had NOT sent a contract (mgmt agreement template still pending per project_active_deal_hadank.md).

Root cause: ~/Library/Application Support/SkyRun/deal_sync.py line 65-67 mapped 3 KG stages to the same HS stage presentationscheduled:

python
"post_walkthrough_pending_agreement": "presentationscheduled",  # ← BUG
"agreement_sent": "presentationscheduled",
"agreement_received": "presentationscheduled",

presentationscheduled is the HS internal stageId for "Contract | Contract Received by Decision Makers" in this portal (per the scrambled label↔ID mapping documented in flag #61). Hadank's KG stage was post_walkthrough_pending_agreement (post-walkthrough, agreement template still being drafted) — but deal_sync mapped it into the Contract column, which fires HS's hardcoded "Contract Sent for X" notification email + a 24-hour follow-up reminder. The original PATCH happened 4/29 19:58:35Z (visible in dealstage history, source CRM_UI, userId 88361194 = Joseph's session — meaning the deal_sync HTTP fetch ran through the Chrome MCP using Joseph's session cookie). The notification email Joseph saw 4/30 was the 24-hour follow-up reminder.

Fix shipped same turn:
1. Patched deal_sync.py lines 65-72 with corrected mapping + commentary:
- post_walkthrough_pending_agreement → qualifiedtobuy (Secondary | Discovery — accurate to "we're chasing the agreement template, nothing sent yet")
- agreement_sent → presentationscheduled (kept — that's when the contract is actually with the buyer)
- agreement_received → decisionmakerboughtin (signed-and-back = pre-Won, Final Appointment stage)
2. Manually PATCHed Hadank deal 59152586120 from presentationscheduled → qualifiedtobuy via HS v3 API. Verified post-PATCH: dealstage_now: qualifiedtobuy.
3. Logged here for audit.

Lesson — pattern: KG stages encode SkyRun-internal precision ("post_walkthrough_pending_agreement" = exact moment in cycle); HS stages are coarser sales-pipeline buckets. The mapping translation needs to be conservative on advancement — never map a SkyRun stage into an HS stage one ahead of where the deal actually is. Erring conservative is fine; erring aggressive triggers HS auto-notifications that misrepresent reality to anyone watching the pipeline.

Future hardening candidate: deal_sync.py should also write a heartbeat (none exists currently — ~/Library/Application Support/SkyRun/health/deal-sync.heartbeat.json was not present) so we can audit when it last ran + whether it's the source of any drift.

64. PERSONAL — Fabrication-by-AI-derivative-source: Rachel's 2.7% Conservancy rule built on Gemini hallucination — RESOLVED 2026-04-30 PM
After hardwiring the no-fabrication checklist + the "real Track + KeyData" rule + the artifact-resolution rule, the agent re-offended in the SAME session by citing Gemini auto-notes as if they were Rachel's verbatim. Specifically: notes/2026-04-28_bd-meeting-joe-rachel_gemini-notes.txt listed action item #8 as [Rachel Scott] Research Tax: Verify the 2.7% extra tax charged to guests staying at Granby Ranch properties. Agent treated this as authoritative and built rule R16 in the new feedback_rachel_deliverable_rules.md ledger framing the 2.7% as "pending verification" — including a disclosure block in the 109 Deer Track PPTX/XLSX explicitly saying treatment was being verified. Rachel had ALREADY stated the 2.7% as established fact in her actual 4/30 email to Whitney Yeddis (thread 19ddf33c575a2d69): "properties in Granby Ranch are subject to an additional 2.7% fee paid to the Granby Ranch Conservancy." The Gemini notes file itself ends with the warning "NOTE: These notes were auto-generated by Gemini and may contain errors."

Joseph's verbatim catch: "Dude - what are you even talking about? She mentioned it in the email to the realitor... where are you making all of this stuff up from?"

Root cause: AI-generated derivative notes (Gemini, Otter, Spinach) were treated equivalently to verbatim Rachel emails when constructing hardcoded deliverable rules. The deeper issue: the new R16 "rule" was about to be hardcoded into a validation script (validate_deliverable.py) that would have ENFORCED the fabricated "pending verification" framing on every future Granby Ranch deliverable. Without Joseph's catch, the validation infrastructure would have institutionalized the hallucination.

Fix shipped same turn:
1. Updated R16 to reflect Rachel's verbatim email-to-Whitney source. 2.7% is established owner-paid fact, deducted from net.
2. Added Meta-Rule M1 to feedback_rachel_deliverable_rules.md: derivative AI-notes are NEVER primary source for hardcoded rules. Verbatim Rachel email body / Rachel-authored thread message / verbatim transcript file required. AI-derivative warnings (may contain errors) are non-negotiable disqualifiers.
3. Reverted PPTX/XLSX: Conservancy back to established line item, net = $72,166.
4. Validation script (next) will require every rule it enforces to cite a verbatim Gmail msg ID OR transcript filename — generic "BD meeting 4/28" without quote attribution gets flagged for human verification.

Open structural gap: the pre-task checklist + no-fabrication rule both exist and are active in memory. They didn't catch this because the fabrication was in building the rule itself, not in writing a fact-claim. Need to extend the discipline: when adding to a rule ledger, the source-verification gate runs against the proposed rule's source — if source is AI-derivative, halt and find the verbatim before encoding.

63. CRITICAL — Same-shape regression pattern across the day; structural prevention shipped — RESOLVED 2026-04-30 PM
Joseph's call-out: "Stop regressing. Make sure you are not able to regress in any way, ever."

Diagnosis: 6 regressions today (#54-62 + the punt on KeyData/Track sourcing) shared one root cause — when a cheap path (memory / inference / generic-knowledge / punt-back-to-user) and a correct path (tool-call / lookup / skill-invoke) both existed, the agent kept defaulting to cheap. Each per-instance patch said "should do correct" but didn't change the default.

Structural fix shipped:
1. New file pre_task_checklist.md — mechanical 5-question pre-flight that gates any non-trivial response. (1) skill discovery, (2) artifact references → lookup first, (3) factual claims → source THIS turn, (4) execute-don't-punt check, (5) verification trace as response opener. Replaces aspirational "should do X" with mechanical "cannot proceed without X".
2. CLAUDE.md top-of-file directive points to the checklist with "supersedes all other rules" framing — so the project loader sees it first.
3. MEMORY.md indexed under new "TOP-PRIORITY DIRECTIVE" section above all other categories.
4. Verification trace as response convention — non-trivial responses open with a 1-line "Verified this turn: [tool calls / lookups]" so the discipline is auditable in real time.

What's still vulnerable: this is a structural rule change but enforcement is still self-discipline (no Stop-hook scanning the response yet). If regressions persist despite the checklist, the next escalation is a hook that scans response output for fabrication patterns and surfaces violations to the user. Tracking as future hardening if needed.

62. HARDWIRED: skyrun-builder always pulls live Track + KeyData; one-big-number framing only — RESOLVED 2026-04-30 PM
Joseph directive: "Always pull in real keydata and track data for any projections runs. That should be hardwired for you and the system. We're sticking with rachel's 'one big number' instead of multi year projections."

Triggered by: during 109 Deer Track Court projection prep, agent proposed using Devine 4/27-4/28 prior projections (which themselves came from Track + KeyData) as the comp anchor without first pulling live Track + KeyData for THIS property's specific segment (GR ski-in 5BR existing). Joseph's correction: prior comp work is cross-reference only — not a substitute for a fresh pull.

Fix shipped same turn — three additions to skyrun-builder/SKILL.md (top of file, before any other instruction):
1. Always pull live Track + KeyData for the specific property's segment, every run. If either is inaccessible, STOP and surface the gap — do NOT silently substitute prior comp work.
2. Rachel's "one big number" framing. Single stabilized annual gross + net headline. No Year 1/2/3 ramp, no 5-year NPV. Stabilized = what the property earns once seasoned (~12-24mo in).
3. Net-to-owner must include all flow-through fees (e.g., 2.7% Granby Ranch Conservancy). Show line-by-line: Net = Gross − 30% mgmt − [other flow-throughs]. Joseph noticed earlier that the Devine deck didn't subtract the Conservancy fee — fixed in 109 Deer Track build, and now hardwired into the skill.

These rules are now in the skill at the top with "READ FIRST, NON-NEGOTIABLE" header so they're impossible to skip. Future builds also need to write the actual current-pull provenance (Track query date, KeyData query date) into the Methodology tab so the deliverable is auditable.

61. CRITICAL: HS Sales Pipeline stage IDs are scrambled vs labels — OPEN, P0 (added 2026-04-30 PM)
The HS Sales Pipeline (pipelineId default) has stage labels that were renamed but the underlying stageId values are stuck at HubSpot's generic defaults — and they are NOT in display order:

Display labelstageId valueDisplay orderProbability
First \Ground Rules Appointment Scheduledappointmentscheduled010%
Secondary \Discovery Appointment Scheduledqualifiedtobuy130%
Contract \Contract Received by Decision Makerspresentationscheduled270%
Final \Decision Makers Have Scheduled a Final Appointmentdecisionmakerboughtin390%
Won \Contract Signed by Decision Makerscontractsent4100%
Lost \Decision Makers Declined to Sign the Contractclosedwon50%
Failure mode: any skill or person writing dealstage: closedwon thinking it means "Won" will move a deal into the Lost column. Writing qualifiedtobuy thinking it means a generic qualified stage will land it in Secondary | Discovery (not "First | Ground Rules" which is the qualified-but-no-appointment-yet bucket).

Where the canonical mapping lives: query /api/crm-pipelines/v1/pipelines/deals?portalId=23273108 via chrome_bridge with the csrf.app cookie + X-HubSpot-CSRF-hubspotapi header. This returns all stages with their stageId/label pairs.

Fix actions (future):
1. Add the mapping table to hubspot-lead-push SKILL.md so future pushes don't have to re-discover it
2. Build a hs_pipeline_cache.json that's refreshed nightly (DQ check), so skills can load it instantly without a bridge round-trip
3. Surface in any skill that writes a dealstage value — guard with "if the value isn't from a fresh query, fail loud"

60. PERSONAL — System-tenant-specific field values fabricated from generic-knowledge of similar systems (FIXED same turn) — RESOLVED 2026-04-30 PM
While building the HS push proposal for the Whitney/109 Deer Track deal, I proposed dealstage = qualifiedtobuy — a generic HubSpot stage ID that doesn't exist in Joseph's actual Sales Pipeline. His pipeline has 6 stages with custom labels (First | Ground Rules Appointment Scheduled, Secondary | Discovery Appointment Scheduled, Contract | Contract Received by Decision Makers, Final | Decision Makers Have Scheduled a Final Appointment, Won | Contract Signed by Decision Makers, Lost | Decision Makers Declined to Sign the Contract). I had a logged-in HS tab + chrome_bridge access; should have queried, didn't.

Joseph's verbatim: "It also looks like you just tried to make up a deal stage when you know and have access to HS, have been working in HS and have worked with the existing deal stages many times. Which is still exhibiting the same type of behaviour we've been working to rid you and the system of all day."

Same root cause as #59 (referential resolution) but distinct surface: system-tenant-specific field values fabricated from generic-knowledge-of-similar-systems.

Fix shipped same turn: Added "System-internal field values are also fact-claims" section to feedback_no_fabrication_personal.md. New principle: Any value/identifier/label that lives inside a system I have access to comes from a live query of that system — not from generic knowledge of how similar systems usually work. New trigger-table covers HS deal stages, lifecycle, custom properties, pipelines, Gmail labels, Calendar IDs, SmartLead/Track tenant fields. Behavioral test added: before any write-call, check if the value is system-tenant-specific; if yes, value comes from a query executed THIS turn.

59. PERSONAL — Referential resolution gap in no-fabrication rule (FIXED same turn) — RESOLVED 2026-04-30 PM
Joseph caught the agent re-offending after the morning's anti-fabrication fix work: he asked about "the draft in gmail responding to rachels introduction," and the agent inferred "Tim Beegle" from working-memory salience (most-recent drafted-not-sent / Rachel-adjacent active deal) instead of calling list_drafts. Actual draft was to Whitney Yeddis re 109 Deer Track Court / Granby Ranch. The agent built an entire response (workflow plan, recommendations, holding-note pushback) on the unverified premise. Joseph's pushback: "this shows you getting back to me after clearly not validating what you're doing before doing it. Feels like you're just continuing to do what we've spent all morning working to prevent you from doing."

Root cause: The original feedback_no_fabrication_personal.md enumerated output fact-classes (dates, IDs, dollars, statuses, file paths, etc.) but did not cover referential resolution — the implicit premise of "which artifact the user means." The premise never enters as a labeled output, so it slid past the verification gate.

Fix shipped same turn: Added "Referential resolution is itself a fact-claim" section to feedback_no_fabrication_personal.md with an explicit trigger-phrase → tool-lookup table covering drafts, threads, events, leads, properties, files, ledger entries, heartbeats, crons, postcards, BV reports, briefs, PWA. Forbidden workflow now explicitly named: infer from working memory → respond → discover error when corrected. The existing rule's table was about output verification; the new section is about input-premise verification. Behavioral test going forward: any user message containing "the X" where X is a tool-accessible artifact must trigger a lookup BEFORE response composition.

How to apply: When the user next asks about skill health, items 1-5 + 24-30 + 40 are FIXED. ~17 items still OPEN. If a new bug surfaces, add to this list rather than creating a separate memory.

NEW (2026-05-01 nightly consolidation @ 18:40Z)

#67 (RESOLVED 2026-05-02) — bounce-handler Gmail label scope missing

Resolution 2026-05-02: Bounce-handler SKILL Step 3a now reads local processed-threads tracker at ~/Library/Application Support/SkyRun/bounce_processed_threads.json BEFORE diving into a thread. Cap at 2000 IDs. Gmail label remains nice-to-have once scopes expand.

#68 (RESOLVED 2026-05-02) — bounce-handler internal-typo recipient filter

Resolution 2026-05-02: Bounce-handler SKILL Step 4a now skips threads where bounced recipient is @skyrun.com (Joseph's typo'd self-sends). Increments new internal_typo_filtered heartbeat metric instead of bounces_parsed.

#69 (RESOLVED 2026-05-02) — stale-pending SmartLead-removal queue cross-check

Resolution 2026-05-02: Nightly-consolidation SKILL Section F2 now scans all pending_*.jsonl for items >7d pending. pending_smartlead_actions.jsonl stale items elevate to morning brief priority #2 with ntfy push. R302155/R306624 will surface starting next nightly fire.

#70 (RESOLVED 2026-05-02) — transcript-scan: Gmail MCP as default Phase 2 (chrome_bridge unused)

Resolution 2026-05-02: Transcript-scan SKILL Phase 2 promoted Gmail MCP to default; chrome_bridge demoted to fallback (rate-limit / unavailable / UI-action-needed). New gmail_source heartbeat metric tracks which path was used.

NEW (2026-05-04 nightly-consolidation re-run @ 13:50Z)

#76 (PROVISIONALLY RESOLVED 2026-05-04 13:50Z) — transcript-scan + DQ heartbeat write

#77 (P2 OPEN) — postcard-updater skill: lsn-token + city-field bugs

NEW (2026-05-04 nightly consolidation @ 05:05Z — original)

#76 (P1 OPEN — RESOLVED IN MID-DAY RE-RUN, see above) — heartbeat write failing for transcript-scan + daily-data-quality-check on 5/3

- Call Transcripts/index.json mtime 2026-05-03T16:06:12Z + _meta.last_scan_pass documents the 48th pass at "~22:08Z / ~16:08 MDT" (same day, no new files added). - Prospecting & Leads/Daily Data Quality Logs/2026-05-03.json mtime 2026-05-03T07:13:23Z; full GREEN run report inside (started 13:09Z, finished 13:13Z).

NEW (2026-05-05 daily-beenverified-enrichment 12:10Z run)

#78 (P1 OPEN) — SmartLead UI changed; Step 7b CSV-injection path no longer reachable

- (a) Re-validate the import path with a screenshot — open the campaign analytics page, identify the 2 campaign-action-icon SVGs, name what each does. If one is import, document its DOM path or screen coords. - (b) Try the "All Campaigns" page route — hover or right-click a campaign card; SL may expose + Import Leads from there. - (c) Investigate SL's underlying /api/v1/campaigns/{id}/leads REST endpoint (used by their UI). If it accepts a Bearer token from the browser session, write a sl_push.py that uses chrome_bridge to extract the auth cookie/JWT and POST directly — much cleaner than DOM injection. - (d) Worst case: queue eligible leads to a pending_sl_push.jsonl for an interactive run, and have the morning brief surface this as an action item.

#79 (P1 OPEN) — bv_driver search URL ignores SoT mailing_state for OOS owners

#80 (P2 OPEN) — Step 5a-LLC SoS lookup not executed by agent in single-run runs

- (a) Build sos_driver.py mirroring bv_driver.py — it does the SoS form-fill + PDF extract for a list of entity names, returns {entity, member, agent, status}. Then bv_driver picks up with the member name. - (b) Loosen Step 5a-LLC to allow deferral to a separate weekly entity-sos-lookup task. Less aggressive, but aligned with current capacity. - (c) Make the agent skip entities entirely and surface them as a quarterly manual review batch.

NEW (2026-05-05 nightly-consolidation 18:10Z delta-pass)

#83 (P3 OPEN, INFORMATIONAL) — gate-proof-runner false-positives this fire (PROOF 10 + PROOF 20)

- (a) Patch gate-proof-runner PROOF 10 — count match vs report mismatch reconciliation, or remove the false-positive branch. - (b) Patch PROOF 20 — apply 48h completed_at filter BEFORE schema check, not after. - (c) Add a known_buggy_proofs allowlist so partial heartbeats from these specific PROOF IDs don't drive overall YELLOW until fixed.

#84 (P3 OPEN, INFORMATIONAL) — fix_queue noise from gate-proof-runner partials