Current state (2026-04-25):
- 42 files, ~650K chars, indexed in
/Call Transcripts/index.json - 9 verbatim transcripts under
transcripts/, 33 summaries/notes undernotes/ - Vendors covered: Otter.ai, Spinach AI, Google Gemini, Google Meet (Drive), Read.ai
- Vendors pending: Zoom Cloud Recording, Fireflies.ai, Grain, Fathom, Gong
transcript-scanscheduled task fires 8am/12pm/4pm daily (17 passes as of 2026-04-24, all clean)- Historical Gmail backfill COMPLETE (2026-04-24): 76 insights archived, 72 unanswered outreach contacts, 29 bad emails. Full report at
Email Scans/HISTORICAL_BACKFILL_REPORT.md.
Most recent additions (2026-04-23, end of day — 15th/16th pass):
transcripts/2026-04-23_andy-hadank-snowblaze-walkthrough_full-transcript.txt— 77K chars, FULL VERBATIM walkthrough transcript Apr 23 4pm. Joseph + Rachel + Andy. Room-by-room renovation plan, Nov 1 listing reset target, contractor referral Brian Wilhan, insurance carrier flag. Post-walkthrough Joseph+Rachel debrief tail included. MAJOR closing-cycle deliverable.notes/2026-04-23_joseph-mike-1on1-followup_otter-summary.txt— 2K chars, Otter.ai summary of Joseph/Mike 1:1 coaching call at 11:20 AM (33 min). Action items: cheat sheet from initial contact script, realtor outreach via educational blog posts, GCRA keynote next month.
Most recent additions (2026-04-23, earlier passes — 13th/14th pass):
transcripts/2026-04-23_mike-sales-training-30-second-commercial_full-transcript.txt— 54K chars, first weekly Thursday Sandler cohort training with Mike Marach + full SkyRun BD team (Anna, Jessica, Alex, Julie, Matt, Joseph, Adam). Subject: 30-second commercial + scoreboard methodology.
Enhancement shipped 2026-04-15: Gmail sweep now also searches for "transcript" in subject/body to catch copy-pasted transcripts in email bodies.
Shipped 2026-04-21:
- Scheduled task
transcript-scancreated. Cron:0 8,12,16 *(local). Task file:/Users/josephbowens/.claude/scheduled-tasks/transcript-scan/SKILL.md. Fires 8am, 12pm, 4pm daily.
Transcripts received Apr 24 (4 files added across passes 18-19):
notes/2026-04-24_joseph-adam-sales-catch-up_otter-summary.txt— Otter, 32-min Joseph/Adam coaching call at 10:21 AM, HubSpot dashboards/pipeline alignment, 35% Rachel-pitch conversion, Claude Code tooling.notes/2026-04-24_joseph-adam-sales-catch-up_gemini-notes.txt— Gemini companion to Otter Joseph/Adam summary, $3K/mo consulting + setup rate established, autonomous AI / executive-assistant build.notes/2026-04-24_andy-hadank-snowblaze-next-steps_followup.txt— Joseph→Rachel post-walkthrough internal email thread, scope/agreement template/insurance/triple-sheeting open questions; Rachel reply: Proper Insurance + Kirk Neibauer (State Farm).notes/2026-04-24_discuss-marketing-winter-park_gemini-notes.txt— Gemini auto-notes from Apr 24 1:15pm Jasmine WP marketing sync — business card finalized w/ tracking # 970-817-8700, new 4-night 15% off promo through Jun 17, HubSpot meeting link to mgmt page, Best of Grand contest push.
Apr 25 transcript-scan pass: 21st pass, 0 new transcripts (all 4 Apr 24 files captured by passes 18-19).
Upcoming transcripts expected:
- Mon Apr 27 9am MDT: Stephen Weber prospect walkthrough at 103 Reserve Way. Rachel + Joseph attending.
- Tue Apr 29: Jasmine SPMS Office Hours.
Skill update flag (2026-04-24): Gemini sender domain has changed. Previously meetings-noreply@google.com; now also sends from gemini-notes@google.com. Transcript-scan skill filter needs update to include both senders.
How to apply: When asked about transcript coverage, don't assume the schedule is firing automatically — confirm Cron exists. When adding new vendors, update sender list in skill + index.json schema. If a meeting is missing from the index, first check if it arrived from a non-listed vendor.